OFFICE COORDINATOR

Position Overview

Under direction, receives and processes complex licensing applications and supporting documents that include education provider, pre-license & continuing education courses, and instructors, for the Division of Real Estate Education (DRE) Section. Utilizes various computer applications relative to the program, including the Department's licensing database Comprehensive Online Regulatory Environment (CORE). Inputs, checks, and verifies application data on the licensing database. Reviews education course self-reports submitted by licensees via the CORE licensing system. Prepares application maintenance forms to ensure automated processing of application data is correct. Receives and participates in training to ensure continuity in the licensing process. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

State of Illinois Benefits

•    Health, Life, vision, and dental insurance
•    12 weeks paid maternity/paternity leave
•    Pension Plan – Vesting at 10 years for Tier II
•    Full 20-year retirement awards free health insurance during retirement
•    Deferred compensation and other pre-tax benefits programs
•    Paid state holidays, 12-14 days annually
•    3 paid Personal Business Days annually
•    12 Paid Sick Days annually (Sick days carry over year to year)
•    10-25 Days of Paid Vacation time annually (10 days in year one of employment)
•    Personal, sick, and vacation rates modified for 12 hour work schedules (as applicable) 
•    Employee Assistance Program and/or mental health resources
•    For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• Under direction, receives and processes complex licensing applications and supporting documents that include education provider, pre-license & continuing education courses, and instructors, for the Division of Real Estate Education (DRE) Section.
• Utilizes various computer applications relative to the program, including the Department's licensing database Comprehensive Online Regulatory Environment (CORE).
• Inputs, checks, and verifies application data on the licensing database.
• Reviews education course self-reports submitted by licensees via the CORE licensing system.
• Prepares application maintenance forms to ensure automated processing of application data is correct.
• Receives and participates in training to ensure continuity in the licensing process.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
• Requires the ability to keyboard accurately at 30 wpm.

Preferred Qualifications

• Prefers two years extensive knowledge of office practices, procedures, and programs of composition, grammar, spelling, and punctuation; of basic mathematics.
• Prefers two years of working knowledge of various computer application software, including Microsoft Office applications (Excel, Word, PowerPoint, etc.) and Adobe Acrobat.
• Prefers two years’ experience following complex written policies and procedures and verbal instructions and adapt to changes in those policies and procedures. 

Conditions of Employment

• Requires the ability to pass an agency conducted background check.
• Requires the ability to keyboard accurately at 30 wpm.
• Statement of Economic Interest: This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings. 
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. 

Agency Statement

IDFPR is a regulatory licensing and enforcement agency that protects the residents of Illinois, ensures the safety and soundness of financial institutions, ensures that competent professionals are licensed to provide services to the public, and enhances commerce in the state for the benefit of all its residents.