OFFICE COORDINATOR - MARKETING, PROMOTIONS AND GRANTS - ADMINISTRATION
Springfield, IL, US, 62702
Job Requisition ID: 48378
Closing Date: 08/14/2025
Agency: Department of Agriculture
Class Title: OFFICE COORDINATOR - 30025
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated Starting Salary (Effective 7/1/25) $3941 a month; Full Range $3941 - $5450 a month
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code:
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Essential Functions
- Serves as Receptionist for the Bureau and assists with the coordination of regular business functions.
- Assists with processing, promoting and creating materials for the Bureau of Marketing.
- Coordinates the inventory of bureau's fleet, telecom, information technology (IT), office equipment and hardware.
- Carries out such advanced word processing functions as uploads and downloads of files, file merges, developing form letters, templates, glossaries and archives.
- Maintains procurement files and paperwork.
- Serves as primary person for the Marketing Bureau's record retention and archiving.
- Serves as a backup for Market News and Data entry.
- Performs other duties as required or assigned which are reasonable within the scope of duties listed above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
- Requires the ability to keyboard accurately at 30 wpm.
Preferred Qualifications
- Prefers extensive knowledge of office practices, procedures and programs.
- Prefers extensive knowledge of composition, grammar, spelling and punctuation.
- Prefers extensive knowledge of basic mathematics.
- Prefers working knowledge of the logic of computer programs.
Conditions of Employment
- Requires completion of a name-based background screening and self-disclosure of criminal history.
- Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires appropriate, valid driver’s license.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8:00am - 4:30pm Monday - Friday
Work Location: 801 E Sangamon Ave, Springfield, Illinois, 62702
Agency Contact: Bureau of Human Resources
Email: AGR.HumanResources@illinois.gov
Phone #: 217-785-5099
Posting Group: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
AGR values employees with different backgrounds, life experiences, and talents.
AGR offers a robust benefit package including;
- Monday-Friday work schedule
- Flexible work schedules in many program areas
- Health, life, vision, and dental insurance
- 12 Weeks paid maternity/paternity leave
- Pension Plan
- Public Service Loan Forgiveness
- Deferred Compensation, and other pre-tax benefit programs
- Employees earn twelve (12) paid sick days annually
- Ten to twenty-five (10-25) paid vacation days based on years of service
- Employees earn three (3) paid personal days pro-rated based on start date
- Thirteen - Fourteen (13-14) paid state holidays annually
If this opportunity appeals to you, please apply today!
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield