OFFICE COORDINATOR - OPTION 2

Position Overview

Serves as an Office Coordinator for the Division of Forensic Services, Forensic Sciences Command (FSC); develops and maintains databases to track various FSC activities (e.g., media requests, expungements, etc.); reviews travel requests and maintains travel database; assists the Command’s Administrative Assistant with the daily administration of outsourcing Forensic Biology/DNA cases; assists with the daily administration of CheckPoint; assists with the hiring and interview process; coordinates response to annual reports; compiles responses to organizational dues reimbursement list; documents receipt and distribution of court cards; coordinates print requests for all laboratories statewide; responds to inquiries through written or oral communications, applying general knowledge to agency operations, rules, and regulations; receives and screens incoming telephone calls: delivers incoming mail and prepares outgoing mail; distributes the necessary copies of reports, forms, and correspondence; maintains office equipment and commodities; coordinates and tracks usage, maintenance, transport, and required paperwork; communicates automotive updates to Command personnel; monitors condition and usage of FSC vehicles and makes recommendations for replacement and/or reassignment of vehicles.

About the Agency

​​The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• Performs complex, specialized paraprofessional functions for the Forensic Sciences Command (FSC). 
• Coordinates requests and compiles responses for the Command.
• Provides specialized office support to FSC Headquarters staff.
• Serves as the FSC Automotive Equipment Officer.
• Performs other duties as assigned or required included but not limited to the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
• Requires ability to keyboard accurately at 30 wpm.

Preferred Qualifications

• Prefers at least two (2) years of experience in office practices, procedures, and programs including but not limited to responding to public inquiries and/or working with vendors
• Prefers at least two (2) years of experience using Microsoft Office suite programs or similar software for activities including but not limited to tracking and maintaining data; inventorying equipment and commodities; updating manuals and policies; and/or developing graphs.
• Prefers at least two (2) years of experience in composing, editing, compiling, and/or preparing administrative reports and records.
• Prefers at least two (2) years of experience in operating commonly used manual and automated office equipment and performing routine maintenance.
• Prefers at least two years of experience in elementary budgeting and reconciling accounts.

Conditions of Employment

• Successful completion of initial and on-going, random, alcohol and drug screens.
• Successful completion of a background investigation 3. Successful completion of a polygraph examination.
• Ability to maintain credibility in providing courtroom testimony a. Ability to adhere to Illinois State Police’s ethical standards b. Ability to adhere to Illinois State Police’s policies and procedures.
• No felony or misdemeanor convictions. 
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Benefits Package

The Illinois State Police offers a robust benefit package including:

• Flexible work schedules in many program areas
• Health, life, vision, and dental insurance.
• 12 weeks paid maternity/paternity leave.
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs.
• Employees earn twelve (12) paid sick days annually.
• Ten to twenty-five (10-25) paid vacation days based on years of service.
• Employees earn three (3) paid personal days pro-rated based on start date.
• Thirteen-Fourteen (13-14) paid state holidays annually.