OFFICE COORDINATOR - Receptionist & General Secretary
Springfield, IL, US, 62701
Job Requisition ID: 48577
Closing Date:
Agency: Illinois Law Enforcement Training and Standards Board
Class Title: OFFICE COORDINATOR - 30025
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated Starting Salary $4,128 monthly; Full Range $4,128 - $5,450 monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014
Merit Comp Code:
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Position Overview:
The Law Enforcement Training and Standards Board (ILETSB) invites qualified candidates to apply for the position of Receptionist & General Secretary. The ideal candidate for this position will have the ability to work in a fast-paced environment, to develop and maintain positive and effective professional relationships, be highly organized, and be capable of multi-tasking to keep up with the demands of a busy and growing agency. ILETSB is conveniently located at the southern edge of downtown Springfield in a beautifully maintained building across from the Lincoln’s Home National Historic Site with free secured parking on-site.
Illinois Law Enforcement Training and Standards Board offers a robust benefit package including:
- Monday-Friday schedule
- Health, life, vision, and dental insurance
- Paid Parental leave
- Pension Plan
- Deferred Compensation, and other pre-tax benefit programs
- Employees earn (12) paid sick days annually
- (10-25) paid vacation days (based on years of service)
- Employees earn (3) paid personal days (pro-rated based on start date)
- (13-14) paid state holidays annually
Work hours and schedule will be mutually agreed upon by supervisor during the onboarding process.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Essential Functions
- Under direction of the Deputy Directors of Operations and Training, serves as a general secretary.
- Under direction of the Deputy Director of Operations, serves as the Agency’s receptionist.
- Provides complex, specialized office support functions to the Operations and Training Divisions.
- Reports any out of order or malfunctioning telecommunications, office, and security equipment to the agency’s Information Technology (IT) department and Telecommunications Coordinator for appropriate maintenance or repair.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college, OR completion of high school and two years of related office experience, OR two years of independent business experience.
- Requires ability to keyboard accurately at 30 WPM.
Preferred Qualifications
- Two (2) years or more of demonstrated proficiency in Microsoft Word, Outlook, PowerPoint, Excel & Adobe Acrobat, or similar programs.
- Two (2) years or more of experience and demonstrated proficiency in composition, grammar, spelling, and punctuation.
- Two (2) years or more of demonstrated ability to develop and maintain positive, cooperative, and effective professional working relationships.
- One (1) year or more of work experience providing exceptional customer service.
- One (1) year or more of demonstrated organizational skills.
- One (1) year or more of experience operating commonly used manual and automated office equipment and performing routine maintenance.
Conditions of Employment
- Requires licensure and bonding as a Notary Public within 4 months of date of hire.
- Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.
- This position is considered medium work as defined by the U.S. Department of Labor (20 CFR 404.1567(c)). Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds. This job may require a good deal of walking or standing and involves sitting for long periods of time.
- Requires ability to pass a criminal background and employment history check.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency
The Illinois Law Enforcement Training and Standards Board is the state agency mandated to promote and maintain a high level of professional standards for law enforcement and correctional officers. Its purpose is to promote and protect citizen health, safety, and welfare by encouraging municipalities, counties, and other governmental agencies in their efforts to upgrade and maintain a high level of training and standards for law enforcement personnel. The Board is responsible for developing and providing quality training and education, setting professional standards, and aiding in the establishment of adequate training facilities. By constantly adapting to changes in technology, the ever‐changing face of crime in the United States, and society's demands on those entrusted with the responsibility of enforcing its laws, the Board plays a crucial role in the professionalization of policing in Illinois. The Board is an equal opportunity employer and is dedicated to building and maintaining a diverse, equitable, and inclusive workforce. The Law Enforcement Training & Standards Board is a drug‐free workplace.
Work Hours: 8:30 a.m. - 5:00 p.m., Monday through Friday
Work Location: 500 S 9th St, Springfield, Illinois, 62701
Agency Contact: Ellen Petty, HR & Labor Relations Manager
Email: PTB.JOBS@Illinois.gov
Phone #: (217)558-7351
Posting Group: Office & Administrative Support
This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield