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OFFICE COORDINATOR/AGENCY PROCUREMENT OFFICER

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  May 13, 2022
Location: 

Springfield, IL, US, 62704

Job Requisition ID:  15706

Agency :  Executive Ethics Commission 
Closing Date/Time: 06/05/2022
 
Salary:   $68,000-$80,900 - Expected Salary: $72,600  
Job Type:   Salaried Full Time  
County:   Sangamon  
Number of Vacancies:   1 

 

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  15706

Overview

 

The Executive Ethics Commission of the State of Illinois seeks applicants for the position of Office Coordinator/Agency Procurement Officer for our administrative team.

 

The Executive Ethics Commission (EEC) is a nine-member commission. Five commissioners are appointed by the Governor, and one commissioner each is appointed from the Attorney General, Secretary of State, Comptroller, and Treasurer. The Commission promotes ethics in public service and ensures that the State’s business is conducted with efficiency, transparency, fairness, and integrity by facilitating compliance, implementation, and enforcement of the State Officials and Employee Ethics Act. The Commission is responsible for appointing Chief Procurement Officers (CPOs), subject to Senate Confirmation, who provide oversight of certain executive branch procurements pursuant to the Procurement Code.

 

The Officer Coordinator/Agency Procurement Officer (APO), performs a variety of complex, specialized clerical and administrative duties for the EEC’s Administrative Office and manages the process of sourcing and purchasing essential materials and services for the agency. The Office Coordinator/APO works with all departments within the agency to identify organizational needs and efficiently communicate those needs to suppliers in compliance with State law and agency policy.

Job Responsibilities

 

  • Conducts research into performance characteristics of goods and services for procurement; prepares specifications and requisitions.
  • Works with end users to write detailed solicitations for advertisement to the business community. Builds and maintains relationships with vendors and conducts a variety of purchasing procedures in compliance with State law and agency policy.
  • Reviews quotes, bids, or offers and works with the legal department to write and administer contracts on behalf of the agency.
  • Schedules and coordinates timely delivery of goods and services. Tracks order shipments, finds and resolves discrepancies and issues with orders, and schedules and coordinates timely delivery of goods and services.
  • Prepares analyses of market trends and conditions and possible impact on the procurement program; applies comprehensive knowledge of procurement patterns and commodity characteristics to perform job duties.
  • Use various procurement systems as required to complete the procurement process.

Required Education, Skills, and Experience

 

  • Knowledge, skill, and mental development equivalent to completion of four 4 years of college
  • Experience equivalent to 3 years of progressively responsible administrative work in a public or business organization
  • Ability to establish and maintain cooperative working relationships.
  • Exceptional communication and discernment skills
  • Demonstrated ability to work with a diverse population across all levels of an organization

Preferred Education, Skills, and Experience

 

  • Bachelor’s degree from an accredited university, preferably in business or public administration
  • Working knowledge of the functions of state government and of the character of relationships between the executive branch with the other branches, and between the executive branch, legislature, and other state entities
  • Experience in public administration, preferably with state government or public procurement
  • Knowledge of purchasing and public procurement

Office Information

 

The EEC’s administrative staff work in a collaborative environment subject to the direction of the Executive Director. The work location is an office setting, requiring business casual or business dress attire. This position will be located at the EEC’s Administrative Office located at 401 South Spring Street, William Stratton Building, Suite 513 in Springfield, Illinois.

Benefits

 

This position is eligible to be a member of the State of Illinois Group Insurance program which includes health, dental, vision, and life insurance coverage options. Additionally, this position will annually accrue 12 paid sick days, a minimum of 10 paid vacation days, 3 paid personal days, and be afforded 13 paid state holidays, prorated based on start date.

Work Hours:  Monday-Friday, 37.5 hours between 7:00am-6:00pm  
Work Location: 401 S. Spring St Springfield, IL 62704  
Agency Contact:
 

Lisa Nobles

Email: EEC.HR@illinois.gov

Phone #:217-558-1393

Job Function:  Fiscal/Finance/Business; Clerical and Administrative Support  

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

 


Nearest Major Market: Springfield