OFFICE SPECIALIST, Opt. 2 (UMP) FOID Card Review Board Intake Specialist

Position Overview

As a paraprofessional, for the FOID Card Review Board under the Office of the Director; Evaluates documents and materials provided by petitioners to determine acceptability or conformance to eligibility requirements according to the FOID Act and corresponding rules and regulations; assists the Administrative Assistant I in preparing petitioner and prohibitor materials for review by the FOID Card Review Board; monitors deadlines and requirements to ensure the FOID Card Review Board is able to meet its statutory deadlines; prepares correspondence from the Board at the direction of the Administrative Assistant I or the Executive Director; conducts limited legal research to explain requirements thoroughly and accurately for Petitioners and Board Members at the request of the Executive Director; updats databases, opens and distributes mail, answers phones, keyboarding, filing, photocopying and editing correspondence and reports. 

About the Agency

​​The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• As a paraprofessional, assists in the FOID Card Review Board Petition for Review program.
• Maintains a case management database or other system for tracking records of the FOID Card Review Board.
• Serves as liaison with the FOID Card Review Board for Petitioners requesting action by the Board Communicates requirements for additional information to petitioners as requested by the FOID.
• Provides general office management and support services to the Legal Office.
• Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two years of secretarial/business college and one year of office experience, or completion of high school and three years of office experience, or three years of independent business experience.
• Requires the ability to keyboard accurately at a minimum of 30 words per minute.
• Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for
  this classification.

Preferred Qualifications

• Prefers two years’ experience working with state and federal laws and regulations pertaining to firearm possession.
• Prefers two years’ experience applying the principles and practices of public administration.
• Prefers one year experience working within the JCAR process.
• Prefers a working knowledge of the State of Illinois Procurement Code and processes.
• Strong written and oral communication skills.
• Proficiency with utilizing Microsoft Office products, such as Outlook, Word, and Excel.

Conditions of Employment

• Successfully pass background investigation.
• Successfully pass drug screen.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Benefits Package

The Illinois State Police offers a robust benefit package including:

• Flexible work schedules in many program areas
• Health, life, vision, and dental insurance.
• 12 weeks paid maternity/paternity leave.
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs.
• Employees earn twelve (12) paid sick days annually.
• Ten to twenty-five (10-25) paid vacation days based on years of service.
• Employees earn three (3) paid personal days pro-rated based on start date.
• Thirteen-Fourteen (13-14) paid state holidays annually.