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OFFICE SPECIALIST (OPTION 2 TYPING) (UPWARD MOBILITY)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  May 10, 2022
Location: 

Springfield, IL, US, 62702-5056

Job Requisition ID:  14804

Agency:  Department of Public Health  

Office: Health Protection

Division: Environmental Health

Posting ID: 53-22-0226

Posted: 5/10/2022 - 5/23/2022
Salary:  $3,569-$4,947/Monthly 
Job Type:  Salaried Full Time 
County:  Sangamon 
Number of Vacancies:  1 
Plan/BU:  RC028 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification #

53-22-0226

Agency Marketing Statement

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety.  With an annual budget of over $600 million in state and federal funds, 7 regional offices, 3 laboratories and over 1,100 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Position Overview

Under general direction, performs complex, specialized and technical functions for Division of Environmental Health licensure programs.  Explains rules, regulations and procedures regarding licensure processes and assists with problem solving and providing solutions to improve complex licensure processes.  Processes license applications and assists staff with problem solving technical and process licensure issues. Assists in the maintenance and updates of Division Web-based applications, licensing databases, and Internet resources provided to program clients.

Job Responsibilities

  1. As a paraprofessional, monitors licensure programs and services provided to licensees.
  2. Works as a licensure computer system coordinator between licensees and program staff.
  3. Prepares letters, correspondence or legal dockets when deficiencies are found.
  4. Develops complex and multi-program (database, spreadsheet and word processing) record reports for responses to Freedom of Information requests, legal fines, daily fees and monthly performance results.
  5. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

 

Knowledge, Skills, and Abilities

  • Requires knowledge, skill and mental development equivalent to two years of secretarial/business college and one year of office experience or completion of high school and three years of office experience or three years of independent business experience.
  • Requires the ability to type accurately at 30 words per minute.
  • Requires extensive knowledge of the logic of computer language/programs.
  • Requires knowledge of office practices and procedures.
  • Requires extensive knowledge of composition, grammar, spelling and punctuation.  
  • Requires the ability to instruct, guide and train others.
  • Requires ability to establish and develop written instructions and procedures.  
  • Prefers excellent computer skills and work experience in Microsoft Office software products including Word, Excel, Powerpoint, Access, etc.

Work Hours:  Monday - Friday 8:30am to 5:00pm  
Work Location: 525 W Jefferson St Springfield, IL 62702-5056

Job Function:  Clerical and Administrative Support  

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS:

 

DO NOT APPLY ONLINE.

 

Please submit application via email to: DPH.HRApplications@illinois.gov

 

Include Posting ID #: 53-22-0226 and applicant's name in the subject line when applying.

 

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Email address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Email address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Email address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Email address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Email address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.