OFFICE SPECIALIST- CLERICAL- UMP
Springfield, IL, US, 62703
Job Requisition ID: 50603 IPR#25-00328
Closing Date: 10/21/2025
Agency: Department of Transportation
Class Title: OFFICE SPECIALIST - 30080
Skill Option: General - Clerical - UMP Certificate
Salary: Anticipated Starting Salary: $4,414 Monthly; Full Range: $4,414 - $5,926 Monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Department of Transportation is seeking to hire an Office Specialist. The successful candidate will provide complex and specialized support functions involved with the processing of incoming requisitions and orders for Certificates of Safety (C/S) state-licensed official testing stations (OTS).
Essential Functions
- Provides complex and specialized support functions involved with the data entry and monitoring of Vehicle Inspection Reports for school buses, buses registered as charitable vehicles, and religious organization buses.
- Receives and processes examination applications for Certified Safety Testers and Certified Diesel Emission Testers Reviews applications for completeness and accuracy.
- Receives and processes permit applications and annual renewal requests for Official Testing Stations, Official Portable Emission Testing Companies, and Official Mobile Safety Testing Companies Receives and processes permit application fees in the form of electronic payment. Performs data entry of payments received in the Department’s finance system for electronic payments.
- Assists in processing orders of Certificates of Safety.
- Assists with maintaining the Unit’s tracking system of Nonscheduled Inspection Reports.
- Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college and one year of office experience, or completion of high school and three years of office experience, or three years of independent business experience.
Preferred Qualifications
- Prefers working knowledge of bookkeeping principles and practices.
- Prefers extensive knowledge of office practices, procedures, and arithmetic computations.
- Prefers the ability to keep complex records.
- Prefers the ability to maintain satisfactory working relationships with the public and other employees.
- Prefers the ability to operate Microsoft Office, OneDrive, SharePoint, Excel, and Word and basic computer use.
Conditions of Employment
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
- Requires successful completion of a background investigation.
About the Agency:
The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.
The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:
- Monday-Friday work schedule
- Flexible work schedules in several program areas (flexible time, hybrid scheduling)
- Health, Life, Vision, and Dental Insurance
- Pension Plan
- (12) Weeks paid Maternity/Paternity Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
- Employees earn (3) paid Personal Days annually
- (13-14) paid holidays annually (based on start date)
- Tuition Reimbursement
- Employee Assistance Program and/or mental health resources
We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.
Work Hours: 8:00 AM - 4:30 PM Monday - Friday
Work Location: 3215 Executive Park Dr, Springfield, Illinois, 62703
Work Office: Office of Finance & Administration, Bureau of Investigations & Compliance
Agency Contact: DOT.CONTACTHR@ILLINOIS.GOV
Posting Group: Legal, Audit & Compliance; Office & Administrative Support; Transportation
This title is within the Upward Mobility Program (UMP). General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Titles. To utilize upward mobility contractual rights for this position, employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
Seasonal and temporary workers should use a personal e-mail address when applying for jobs.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield