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OFFICE SPECIALIST - OPT. 2 - PAYROLL PROCESSING ASSISTANT (UPWARD MOBILITY)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Nov 18, 2022
Location: 

Springfield, IL, US, 62701-1411

Job Requisition ID:  20358

Agency :  Department of Children and Family Services 
Closing Date/Time: 12/06/2022
 
Salary:   $3,710 - $5,142 (Anticipated Starting Salary is $3,710)  
Job Type:   Salaried Full Time  
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU:   RC028

DIVPIN:   203657

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

This position is subject to the Upward Mobility Program (UMP)

 

Posting Identification Number  20358

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Payroll Processing Assistant.  Under general direction, this position will perform complex, specialized paraprofessional functions to assist in the coordination and monitoring of Payroll operations, utilizing originality and technical knowledge and understanding of the Department’s statewide Payroll process.  The position will serve as liaison with Department employees and the Comptroller’s Office regarding questions and issues regarding employee compensation, responding to inquiries and explaining rules, regulations, and procedures to Department staff.  This position will monitor assigned electronic mailboxes for Payroll and Timekeeping to ensure questions and issues are addressed and will perform Payroll transactions on the electronic system.  The position will also make decisions concerning unique situations based upon guidelines or previous decisions of management.  Finally, the position will answer phones, receive and distribute mail, and develop database or spreadsheet reports.  This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department’s Payroll operations.  DCFS offers a competitive compensation plan, excellent benefits, and a pension program.  The ideal candidate for this position will have excellent organizational skills and strong communication skills.  We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Job Responsibilities

1. Serves as Payroll Processing Assistant

2.  Answers and refers telephone callers to appropriate entity or unit staff

3. Prepares and keyboards documents which impact program policies and procedures, as well as confidential documents related to the performance of unit personnel

4. Develops and provides comprehensive complex database or spreadsheet reports, utilizing extensive knowledge and understanding of multiple software programs, which include highly confidential data regarding Payroll and Timekeeping

5. Serves as secretary to the supervisor

6. Attends staff development and training sessions to enhance knowledge and expertise; maintains knowledge of CMS and agency rules, procedures, and policies that impact unit functioning

7.  Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college and one year of office experience OR completion of high school and three years of office experience OR three years of independent business experience

2. Requires ability to keyboard accurately at 30 wpm

Preferred Qualifications (In Order of Significance)

1.  3 years of experience in an office setting applying extensive knowledge of office practices and procedures

2.  3 years of experience in an office setting applying extensive knowledge of the logic of computer language/programs

3.  3 years of experience in an office setting applying extensive knowledge of manual and automated office equipment

Conditions of Employment

1. Requires the ability to pass a background check

About the Agency

DCFS is deeply committed to the welfare and protection of children.  Our goal is to protect children by strengthening and supporting families.  In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.

Work Hours:  M-F 08:30am to 5:00pm  
Work Location: 406 E Monroe St Springfield, IL 62701-1411  
Agency Contact:
 Fisayo Oyadeyi

Email: fisayo.oyadeyi@illinois.gov

Phone #:217-524-1423

Job Family:  Clerical and Administrative Support  

 

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com