OFFICE SPECIALIST- UPWARD MOBILITY, Opt. 2- FOIA Appeals and Response Specialist

Position Overview

As the FOIA Appeals and Response Specialist for the legal division under the Office of the Director, receives and intakes all FOIA Requests for review received from the Illinois Attorney General’s Office (“PAC Appeals”) on behalf of the FOIA Appeals Manager; performs an initial analysis to confirm compliance with current FOIA policies, laws, and procedures; provides the FOIA Appeals Manager with the PAC Appeals, all necessary documentation concerning the FOIA that is the subject of the PAC Appeal, and an initial analysis concerning compliance with current FOIA policies, laws, and procedures; prepares high priority and media FOIA responses at the direction of the FOIA Quality Assurance Manager; provides recommendations to the FOIA Appeals Manager and/or FOIA Quality Assurance Manager concerning FOIA and PAC responses; coordinates submission of the response and all necessary documents to the PAC and/or requester; updating databases, opening and distributing mail, answering phones, keyboarding, filing, photocopying and editing correspondence and reports.

About the Agency

​​The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• Serves as the FOIA Appeals and Response Specialist performing complex and specialized technical and paraprofessional functions for the Illinois State Police (ISP) Legal Office related to FOIA Appeals.
• Serves as the FOIA Appeals and Response Specialist performing complex and specialized technical and paraprofessional functions for the Illinois State Police (ISP) Legal Office related to high priority and media FOIA responses.
• Provides support to the FOIA Appeals Manager and FOIA Quality Assurance Manager. 
• Provides general office management and support services to the Legal Office.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two years of secretarial/business college and one year of office experience, or completion of high school and three years of office experience, or three years of independent business experience.
• Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.
• Requires ability to type at a minimum of 30 words per minute. 

Preferred Qualifications

• Prefers one (1) year of experience applying the principals of FOIA in a law enforcement environment.
• Prefers two (2) years of experience applying the principals of FOIA.
• Prefers two (2) years of experience providing administrative and/or clerical support in a law enforcement environment.
• Prefers three (3) years of experience writing in a business or professional environment.
• Prefers three (3) years of experience utilizing Microsoft Office products, including but not limited to Access.
• Prefers experience with answering phones and/or email in a business or professional environment.
• Prefers extensive knowledge of composition, grammar, spelling and punctuation.
• Prefers ability to follow oral and written instructions. 

Conditions of Employment

• Requires the ability to successfully pass background investigation.
• Requires the ability to successfully pass drug screening.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptions.

Benefits Package

The Illinois State Police offers a robust benefit package including:

• Flexible work schedules in many program areas
• Health, life, vision, and dental insurance.
• 12 weeks paid maternity/paternity leave.
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs.
• Employees earn twelve (12) paid sick days annually.
• Ten to twenty-five (10-25) paid vacation days based on years of service.
• Employees earn three (3) paid personal days pro-rated based on start date.
• Thirteen-Fourteen (13-14) paid state holidays annually.