Obligations Accountant

Position Overview

The Illinois Department of Commerce and Economic Opportunity (DCEO) is seeking to hire an Accountant for the Accounts Payable/Obligations Unit within the Office of Financial Management. This positions will ensure obligations and invoice vouchers are accurate and complete prior to submission to the Illinois Office of the Comptroller (IOC). The position will also be responsible for invoice voucher corrections as well as the entries necessary in SAP to match the records on file with the IOC. The position requires someone who is detailed-oriented, ability to solve problems and provide a solution and has self-initiative. We invited qualified, high-energy applicants to apply for the Financial Management's Accountant position!

Essential Functions

• Maintains records, reports and documents for all administrative contract liabilities via a series of accounts payable reports, obligation trackers and accounting journal entries by funding source, program and sub-account.
• Reviews new and amended administrative contracts and obligations, maintaining records that support the financial position of the Department's funds, appropriations and sub-accounts within statewide accounting systems.
• Directs and performs audit of agency invoice-vouchers related to obligations to assure compliance with internal, state, and federal rules and regulations.
• Coordinates the development and communication of various financial reports designed to provide Program Management staff with current and projected fund availability on both federal and state funds administered by the Department.
• Produces reports tracking expired contracts and prior-year obligated amounts to determine if obligation needs decreased.
• Completes financial data required by internal and external auditors, federal grant and project managers, contractors, and consultants.
• Assists the Accounts Payable/Obligations Unit Supervisor by directing the units operations.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires the knowledge, skill, and mental development equivalent to the completion of four (4) years of college, with courses in business administration and accounting, or four (4) years of technical accounting experience. 

Specialized Skills

• Requires two (2) years of experience in professional accounting and auditing theory, principles, methods and/or procedures.
• Requires three (3) years of experience with office methods, procedures, standard office accounting machines and equipment.
• Requires one (1) year of experience utilizing electronic accounting software, like Systems Applications and Products (SAP) or others.
• Requires one (1) year of experience evaluating account problems.

Preferred Qualifications

• Prefers two (2) years if experience in professional accounting and auditing theory, principles, methods and/or procedures.
• Prefers three (3) years of experience with office methods, procedures, standard office accounting machines and equipment.
• Prefers one (1) year of experience utilizing electronic accounting software, like Systems Applications and Products (SAP) or others.
• Prefers one (1) year of experience evaluating account problems.
• Prefers two (2) years of experience analyzing and interpreting accounting records and reports.
• Prefers two (2) years of experience performing detailed work involving written and numerical data.
• Prefers two (2) years of experience making arithmetical calculations rapidly and accurately either manually or by machine. 
• Prefers one (1) year of experience in an office setting establishing and maintaining satisfactory working relationships with other employees and the public.

Conditions of Employment

• Requires completion of background check and self-disclosure of criminal history form.
• Overtime is a condition of employment and you may be requested or required/mandated to work overtime including scheduled, or last-minute overtime. This may require the ability to work evenings and weekends.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The mission of the Illinois Department of Commerce and Economic Opportunity (DCEO) is to create equitable economic opportunities across the State of Illinois. By attracting and supporting major job creators, investing in communities, strengthening Illinois’ world-class workforce, fostering innovation, and ushering in the new clean energy economy, DCEO works to fortify Illinois’ reputation as a global economic powerhouse while ensuring Illinois is the best state to live, work and do business.