Obligations Analyst (Executive II)
Springfield, IL, US, 62703-2925
Agency : Department of Human Services
Opening Date: March 16, 2023
Closing Date/Time: 03/29/2023
Salary: Anticipated Salary: $5,536 - $8,279 per month
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in eligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 10-04-23911
Position Overview
The Office of Contract Administration is seeking to hire an Obligations Analyst to supervise and evaluate the activities associated with the contracting responsibilities for several Illinois Department of Human Services (IDHS) Division’s Administrative Contracts & Division of Early Childhood (DEC) grants and division wide grants during peak times, statewide. This position plans and evaluates the procedures, guidelines and forms related to content development to ensure maximum efficiency in the process; performs a variety of technical functions of a highly specialized nature related to the development, analysis and revision of procedures, methods of operation and processing of contracts/grants to assure that Division contracts/grants adhere to Federal and State regulations and policies; and serves as liaison with management staff within other bureaus and divisions of the Department.
Job Responsibilities
- Serves as an Obligations Analyst.
- Serves as working supervisor.
- Performs a variety of technical functions of a highly specialized nature related to the development, analysis, and revision of procedures, methods of operation, and processing of contracts to ensure Department of Human Services (DHS) contracts adhere to federal and state regulations and policies.
- Plans and evaluates a schedule of contract activities.
- Monitors contract closeout activities.
- Serves as a backup coordinator to the departments contracting system, the Community Service Agreement Tracking System (CSA), or in the absence of the CSA system administrator.
- Reviews monthly Out of Balance Report and performs obligation reconciliations between the Office of the Comptroller obligation balance, Department of Human Services (DHS) obligation balance, and works with program staff to perform any necessary adjustments.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four (4) years college, preferably with course work in business or public administration.
- Requires two (2) years of responsible administrative experience in a public or business organization.
Preferred Qualifications
- Two (2) years of professional experience directing the review, analysis, and approval of administrative contracts and grants for a public or private organization.
- Two (2) years of professional supervisory experience assigning work, providing guidance to subordinates, training staff, approving time off, and preparing and signing performance evaluations.
- Two (2) years of professional experience performing a variety of technical functions of a highly specialized nature related to the development, analysis, and revision of procedures, methods of operation, and processing of contracts.
- Two (2) years of professional experience planning and evaluating a schedule of contract activities.
- Two (2) years of professional experience monitoring contract closeout activities. Two (2) years of professional experience reviewing monthly out of balance reports and performing obligation reconciliations.
Work Hours: Monday - Friday, 8:30am - 5:00pm
Work Location: 600 E Ash St Springfield, IL 62703-2925
Office of Contract Administration
Bureau of Obligation Management
Division of Early Childhood/Administrative Contracts
Agency Contact: DHS.HiringUnit@Illinois.gov
Job Family: Administration/Management; Social Services
About the Agency: The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- * Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 10 Weeks Paid Maternity/Paternity Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care
- Assistance Plan (DCAP)
- Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link:
https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com