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Obligations Analyst (Executive II)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Mar 15, 2023

Springfield, IL, US, 62703-2925

Job Requisition ID:  23911

Agency :  Department of Human Services 

Opening Date: March 16, 2023
Closing Date/Time: 03/29/2023
Salary:   Anticipated Salary: $5,536 - $8,279 per month  
Job Type:   Salaried Full Time  
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU:   RC062  


This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.


All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.


While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in eligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.


Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.


Posting Identification Number  10-04-23911

Position Overview

The Office of Contract Administration is seeking to hire an Obligations Analyst to supervise and evaluate the activities associated with the contracting responsibilities for several Illinois Department of Human Services (IDHS) Division’s Administrative Contracts & Division of Early Childhood (DEC) grants and division wide grants during peak times, statewide. This position plans and evaluates the procedures, guidelines and forms related to content development to ensure maximum efficiency in the process; performs a variety of technical functions of a highly specialized nature related to the development, analysis and revision of procedures, methods of operation and processing of contracts/grants to assure that Division contracts/grants adhere to Federal and State regulations and policies; and serves as liaison with management staff within other bureaus and divisions of the Department.

Job Responsibilities

  1. Serves as an Obligations Analyst.
  2. Serves as working supervisor.
  3. Performs a variety of technical functions of a highly specialized nature related to the development, analysis, and revision of procedures, methods of operation, and processing of contracts to ensure Department of Human Services (DHS) contracts adhere to federal and state regulations and policies.
  4. Plans and evaluates a schedule of contract activities.
  5. Monitors contract closeout activities.
  6. Serves as a backup coordinator to the departments contracting system, the Community Service Agreement Tracking System (CSA), or in the absence of the CSA system administrator.
  7. Reviews monthly Out of Balance Report and performs obligation reconciliations between the Office of the Comptroller obligation balance, Department of Human Services (DHS) obligation balance, and works with program staff to perform any necessary adjustments.
  8. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  1. Requires knowledge, skill, and mental development equivalent to completion of four (4) years college, preferably with course work in business or public administration.
  2.  Requires two (2) years of responsible administrative experience in a public or business organization.

Preferred Qualifications

  1. Two (2) years of professional experience directing the review, analysis, and approval of administrative contracts and grants for a public or private organization.
  2. Two (2) years of professional supervisory experience assigning work, providing guidance to subordinates, training staff, approving time off, and preparing and signing performance evaluations.
  3. Two (2) years of professional experience performing a variety of technical functions of a highly specialized nature related to the development, analysis, and revision of procedures, methods of operation, and processing of contracts.
  4. Two (2) years of professional experience planning and evaluating a schedule of contract activities.
  5. Two (2) years of professional experience monitoring contract closeout activities. Two (2) years of professional experience reviewing monthly out of balance reports and performing obligation reconciliations.

Work Hours:  Monday - Friday, 8:30am - 5:00pm  
Work Location: 600 E Ash St Springfield, IL 62703-2925  

Office of Contract Administration

Bureau of Obligation Management

Division of Early Childhood/Administrative Contracts
Agency Contact:

Job Family:  Administration/Management; Social Services  

About the Agency: The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.


As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

  • A Pension Program
  • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
  • 3 Paid Personal Business Days annually
  • 12 Paid Sick Days annually (Sick days carry over from year to year)
  • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
  • * Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
  • 13 Paid Holidays annually, 14 on even numbered years
  • Flexible Work Schedules (when available dependent upon position)
  • 10 Weeks Paid Maternity/Paternity Leave
  • Deferred Compensation Program - A supplemental retirement plan
  • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care
  • Assistance Plan (DCAP)
  • Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
  • 5% Salary Differential for Bilingual Positions
  • Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link:



Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on – click “Application Procedures” in the footer of every page of the website.


The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: