Office Coordinator

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Environmental Protection Agency (EPA), Division of Laboratories, Springfield Combined Laboratory is seeking a candidate to serves as an Office Coordinator. The ideal candidate for this position will be organized, detailed, and possess the ability to adapt to change in a collaborative, fast paced environment. The ideal candidate will also need to be able to communicate effectively verbally, electronically and in writing with both internal and external stakeholders.

The benefits of working at the EPA include a 37 ½ hour work week, a generous salary and benefits package.

(Paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition

reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply.

Essential Functions

• Maintains and monitors complex databases and spreadsheets for the Environmental Protection Agency (EPA), Division of Laboratories (DOL).    
• Performs a variety of paraprofessional technical and complex office support functions for the Division of Laboratories.
• Performs a variety of support duties for the Division of Laboratories.
• Assists with the Community Water Supply Testing Program.
• Assists in utilizing the laboratory’s LIMS database.
• Performs other duties as required or assigned, which are reasonably within the scope of duties.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college.

Or completion of high school and two years of related office experience.

Or two years of independent business experience.

•       Requires the ability to accurately keyboard 30 words per minute.  

Preferred Qualifications (In order of Significance)

•  Prefers extensive knowledge of office practices, procedures, and programs.
•  Prefers extensive knowledge of composition, grammar, spelling and punctuation.
•  Prefers extensive knowledge of basic mathematics.
•  Prefers working knowledge of the logic of computer programs.
•  Prefers ability to follow oral or written instructions.
•  Prefers ability to operate commonly used manual and automated office equipment.
•  Prefers the ability to utilize a personal computer with knowledge of Microsoft Word, Access, and Excel software.

Conditions of Employment

• Requires a valid and current appropriate drivers’ license.
• Requires the ability to travel in performance of duties, with overnight stays as appropriate.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.
• Requires ability to attend seminars, conference, and trainings to stay current on methods, tools, ideologies, or other industry related topics to the job duties.
• Requires ability to pass a name-based background check.

*The condition of employment listed here are incorporated and related to any of the job duties as listed in the job description.