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Office Coordinator

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Dec 12, 2024
Location: 

Springfield, IL, US, 62702

Job Requisition ID:  43298

Job Requisition ID: 43298 
Closing Date/Time: 12/30/2024
Agency: Environmental Protection Agency
Class Title: OFFICE COORDINATOR - 30025 
Skill Option: Fiscal Management/Accounting/Budget/ Internal Audit/Insurance/Financial 
Bilingual Option: None 
Salary: Anticipated Starting Salary $3,971 monthly; Full Range $3,971 - $5,243 monthly.
Job Type:
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: None

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  43298

 

Office Coordinator, Opt. 2 (Keyboarding)

 

***Please upload a copy of your official/unofficial transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application. ***

Note: The Illinois Environmental Protection Agency must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended. 

*Answer all questions thoroughly-DO NOT STATE SEE RESUME*

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Environmental Protection Agency (IEPA), Bureau of Water (BOW), Drinking Water Compliance section, is seeking to hire an Office Coordinator.  This position performs variety of technical and complex office support functions for the professional and technical staff in Drinking Water Compliance Section. 

The benefits of working at the IEPA include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays), pension, and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply.

Essential Functions

  • As a staff of the Drinking Water Compliance section, coordinates correspondence, documentation, reports, and other submittals related to the operation of the Bureau of Water (BOW), Division of Public Water Supplies (DPWS), Compliance Section.
  • Performs a variety of paraprofessional technical and complex office support functions for the Bureau of Water DPWS Compliance Section.
  • Provides database maintenance and data entry support while serving as travel and scheduling coordinator for the section.
  • Serves as backup to other BOW administrative staff for mailings and phone coverage.
  • Performs other duties as assigned or required which are reasonably within the scope of the duties. 

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college.
  • Or completion of high school and two years of related office experience.
  • Or two years of independent business experience. 
  • Requires the ability to accurately keyboard 30 words per minute.  

Preferred Qualifications

  • Prefers extensive knowledge of office practices, procedures, and programs.
  • Prefers extensive knowledge of composition, grammar, spelling and punctuation.
  • Prefers extensive knowledge of basic mathematics.
  • Prefers working knowledge of the logic of computer programs.
  • Prefers ability to follow oral or written instructions.
  • Prefers ability to operate commonly used manual and automated office equipment and perform routine   maintenance. 
  • Prefers the ability to utilize a personal computer with knowledge of Microsoft Word, Access, and Excel software.

Conditions of Employment

  • Requires the ability to travel.
  • Requires current and valid driver’s license.
  • Requires the ability to pass a name-based background check.

*The condition of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: 8:30 am - 5:00 pm Monday - Friday  
Work Location: 1021 North Grand Avenue East, Springfield, IL 62702  
Agency Contact: Joe Mercier
Email: joseph.mercier@illinois.gov
Phone #: 217-785-2361
Posting Group: Office & Administrative Support

 

This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).

 

Agency Statement: The mission of the Illinois Environmental Protection Agency (IEPA) is to safeguard environmental quality, consistent with the social and economic needs of the State of Illinois, so as to protect health, welfare, property and the quality of life.  IEPA works to safeguard the states natural resources from pollution to provide a healthy environment for its citizens. By partnering with businesses, local governments and citizens, IEPA is dedicated to continued protection of the air we breathe and our water and land resources.

 

The IEPA does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent IEPA employment, applicants must be currently authorized to work in the United States on a full-time basis.

 

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com


Nearest Major Market: Springfield

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