Office Specialist-Print Shop-Graphic Design

Position Overview

COME JOIN A TRANSFORMATIVE TEAM, with a record of proven, positive impact to the State of Illinois.

The Illinois Office of the Comptroller is seeking applicants for the position of Office Specialist - Print Shop - Graphic Design.

The Comptroller is the chief fiscal control officer for the Illinois government, charged by the Constitution with maintaining the state’s central fiscal accounts and ordering payments into and out of the appropriate funds. The office processes more than 16 million transactions annually and serves as a “fiscal watchdog” to ensure that all state payments meet the requirements of the law. The Comptroller’s office provides meaningful and timely fiscal information to help state policymakers adopt effective policies. The office continually seeks new ways to improve how it serves the public. The Comptroller has updated and streamlined the Comptroller’s website and has led the process of updating the state’s payroll and accounting systems. Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the state’s financial information available to all. 

Major Function

Under general direction of the Public Service Administrator-Print Shop Unit, the Office Specialist/Graphic Design serves a technical, creative function. The incumbent creates compelling visual materials including: office publications, forms, other office-wide printing materials, website and social media content updates, and graphics for e-mail messaging to support the operations throughout the Office. The Office Specialist/Graphic Design collaborates and coordinates with various departments to ensure consistent and impactful messaging.

Job Responsibilities

• Designs and develops print materials from various formats such as Quark Xpress and Adobe Creative Suite (Photoshop, Illustrator, InDesign, Premiere Pro), Microsoft office Suite, and Tableau.
  • Designs and produces high-quality visual materials, including brochures, flyers, posters, reports, newsletters, and other print items.
  • Develops and executes creative concepts for digital platforms, such a website graphics, social media posts, email campaigns, and digital content.
  • Ensures all designs align with the Office's branding guidelines and communicate a cohesive visual identity.
  • Manages multiple design projects simultaneously, ensuring timely delivery and adherence to project goals.

• Collaborates with internal departments to develop creative solutions for infographics, presentations, and other visual content to support storytelling and data visualization.

• Uses electronic job ticket to transmit network-printing jobs to the appropriate print servers via office network.
  • Obtains proof copies on all print jobs and distributes for print approval to appropriate department personnel.
  • Assists in operation of digital printing equipment along with other printshop related tasks when required.

• Maintains and updates print shop filing.
  • Maintains printing requisition for all print jobs.
  • Assists office personnel in electronic job ticketing as needed.
  • Creates backups of network files to appropriate locations.

• Develops and/or assists with office exhibits.
  • Assists in creating signs, banners and posters for large format mounting for various users.
  • Assists in the setup and take down of office exhibits.

• Performs other related duties as required or assigned which are reasonably within the scope of duties defined above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of two (2) years of college with course work or professional training in Graphic Design, Integrated Media, Visual Communications, or a related field.

• Requires one (1) year of professional graphic design experience in a public or private organization using Adobe Creative Suite (Photoshop, Illustrator, InDesign, Premiere Pro), Microsoft Office Suite, and Tableau.

• Requires basic knowledge of Hyper Text Markup Language (HTML), Cascading Style Sheets (CSS), and/or JavaScript as applied to web development.

Preferred Qualifications

• Prefers two (2) or more years of experience in graphic design utilizing User Interface and User Experience (UX/UI) design principles.

• Prefers familiarity with Search Engine Optimization (SEO) best practices, Google Analytics, and digital advertising platforms.

• Prefers experience analyzing and reporting on key performance metrics.

Knowledge, Skills, and Abilities

• Requires ability to come up with a number of clever and captivating ideas about presenting information.
• Requires ability to translate ideas into graphic expression.
• Requires knowledge of graphics arts, form design and typography techniques and methods.
• Requires ability to design and layout forms, charts, and graphs.
• Requires ability to design, develop, and install forms and formats.
• Requires ability to understand and follow oral and written instructions.
• Requires knowledge in drawing and use of color.
• Requires ability to make cost-effective use of equipment and supplies.
• Requires ability to communicate information and ideas in speaking so others will understand.
• Requires ability to communicate information and ideas in writing so others will understand.
• Requires ability to develop and maintain satisfactory working relationships with management, other agency representatives and the general public.
• Requires ability to work under pressure and meet job deadlines.
• Requires working knowledge of administrative practices and methods.
• Requires working knowledge of office operations.
• Requires working knowledge of internal functions of the office.

Benefits

This position is eligible to be a member of the State of Illinois Group Insurance program which includes health, dental, vision, and life insurance coverage options. Additionally, this position will annually accrue 12 paid sick days, a minimum of 12 paid vacation days, 4 paid personal days, and be afforded 14 paid state holidays, prorated based on start date. 

Equal Employment and Commitment to Diversity

The Illinois Office of Comptroller provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender, gender identity or expression, sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. The Illinois Office of Comptroller is committed to the fair and equal employment of individuals with disabilities under the ADA. It is the Illinois Office of Comptroller's policy to provide reasonable accommodation to qualified individuals with disabilities unless the accommodation would impose an undue hardship on the company. The Illinois Office of Comptroller prohibits any harassment of, or discriminatory treatment of, employees or applicants based on a disability or because an employee has requested reasonable accommodation. 

The Illinois Office of Comptroller is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the agency and are valued for their skills, experience, and unique perspectives. This commitment is embodied in agency policy and organizational culture.