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PAYROLL SPECIALIST (HUMAN RESOURCES SPECIALIST)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Nov 15, 2024
Location: 

Springfield, IL, US, 62704-4462

Job Requisition ID:  42707

Agency: Emergency Management Agency
Class Title: HUMAN RESOURCES SPECIALIST - 19693 
Skill Option: None 
Bilingual Option: None 
Opening Date/Time: 11/15/2024

Closing Date/Time: 12/02/2024
Salary: $6,339- $9,178/month, anticipated starting salary is $6,339/month; CBA language applies
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062

Requisition Number: 42707

 

Position Marketing Statement: The Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) is seeking a Human Resources Specialist to serve as a Payroll Specialist. This position is responsible for performing critical payroll functions for the agency by processing various payroll transactions and providing professional assistance to both HR staff and IEMA-OHS managers. This position will also be tasked with handling confidential information relating to payroll issues and inquiries in an appropriate, professional manner. The ideal candidate for this position will showcase exemplary time management skills and will have experience adhering to payroll-related rules and procedures. Our employees work in an ever-changing environment that presents new challenges with rewarding results. If you are interested in joining our team of compassionate and integrity driven workforce, we invite you to apply for the Human Resources Specialist position with IEMA-OHS!

 

About the Agency Statement:  Are you ready to make a difference in the lives of others? The Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) is a team of emergency management professionals who support local communities by providing experience, perspective, and resources to help residents prepare for, mitigate, respond to, and recover from threats, hazards, disasters, or emergencies. IEMA-OHS is the lead agency for disasters and emergencies statewide and plays a key role in protecting the health, life, and safety of all Illinoisans.

 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  42707 

 

Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions

  • Serves as Payroll Coordinator, providing technical support regarding statewide policies and procedures for payroll operations. 
  • Under general direction, serves in journey level professional capacity performing complex, specialized professional duties relating to transactions, benefits, and timekeeping functions for the Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS). 
  • Compiles and directs the preparation of reports. 
  • Conducts periodic audits of payroll records to ensure accuracy and compliance. 
  • Serves as the backup coordinator for timekeeping and benefits as required.  
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  • Requires knowledge, skill and mental development equivalent to completion of four (4) years of college.
  • Requires two (2) years of professional human resources experience. 

Specialized Skills

  • Requires one (1) year of professional payroll experience for a state, federal, or private entity. 
  • Requires one (1) year of experience working with state or federal statutes and administrative rules related to personnel transactions, employer and employee responsibilities and rights, bargaining unit classifications and corresponding pay plans, collective bargaining contracts and guidelines derived therefrom. 

Preferred Qualifications

  • One (1) year of professional payroll experience for a state, federal, or private entity. 
  • One (1) year of experience working with state or federal statutes and administrative rules related to personnel transactions, employer and employee responsibilities and rights, bargaining unit classifications and corresponding pay plans, collective bargaining contracts and guidelines derived therefrom.
  • One (1) year of professional experience independently processing payroll transactions. 
  • One (1) year of professional experience working in a state or federal government office. 
  • One (1) year of professional experience handling confidential information in an appropriate, professional manner.

Conditions of Employment

  • Requires a criminal history check through the Illinois State Police. 
  • Requires the ability to use state-supplied equipment such as cellphone, laptop, etc.
  • Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires appropriate, valid driver’s license.

Work Hours: Monday-Friday 8:00a-5:00p  
Work Location: 1035 Outer Park Dr, Springfield, Illinois, 62704-4462  
Agency Contact: EMA.JOBS@illinois.gov
Posting Group: Leadership & Management

 

This position [DOES] contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

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