PERSONNEL LIAISON (PSA, OPT 1)

Position Summary

In this role, you will serve as the primary personnel liaison and timekeeper for the Bureau of Property Management, a Bureau that includes over 200+ staff members that manage State owned and leased properties throughout the State. You will also help coordinate sensitive information and ensure that all confidential materials are handled with consistency, quality, and timeliness.

Qualified candidates must possess the equivalent of four years of college and at least three years professional experience in Human Resouruces

The ideal candidate will bring strong organizational and time management skills, the ability to balance multiple priorities in a fast paced environment, effective analytical and problem solving capabilities, at least two years of professional human resources experience, and experience gathering data, preparing reports, and supporting smooth office operations.

If you’re detail oriented, proactive, and committed to supporting effective government operations, we encourage you to apply.

State of Illinois Benefits

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Flexible work schedules (when available and dependent upon position).
• 10 -25 days of paid vacation time annually (10 days for first year of state employment).
• 12 days of paid sick time annually which carryover year to year.
• 3 paid personal business days per year.
• 13-14 paid holidays per year dependent on election years.
• 12 weeks of paid parental leave.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program – voluntary supplemental retirement plan.
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Position Essential Functions

• Under general direction of the Deputy Director of the Bureau of Property Management (BOPM), serves as the bureau’s Personnel Liaison with Human Resources, Payroll, Budget, and Labor Relations Offices for job classifications, job postings, employee evaluations, Family Medical Leave Act (FMLA) requirements, service and non-service-related Leave of Absence (LOA) paperwork, overtime approvals, initiating Position Action Requests (PARs), vacancies, headcount, etc.
• Under the direction of the Deputy Director, formulates, implements, and executes policies and procedures for the management process of BoPM.
• Serves as the primary timekeeper for BOPM staff and as a backup timekeeper for regional Facilities Management Division timekeepers.
• Conducts confidential reports, investigations, studies, analysis, and special assignments related to the day-to-day operation of each division, including the study of facilities management, division goals, and objectives.
• Under the direction of the Deputy Director, resolves sensitive issues on an individual basis and directs appropriate staff members or division members to take corrective action as necessary.
• Prepares responses to inquiries related to Property Management for the Governor's Office Mail Control, the Office of Executive Inspector General's (OEIG) office, and any other State Agencies as directed.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college.
• Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in human resources or labor relations for a public or business organization.

Preferred Qualifications

• Prefers three (3) years of professional experience in human resources.
• Prefers three (3) years of professional experience in understanding and interpreting labor relations and collective bargaining unit contract language.
• Prefers two (2) years of professional experience with staff utilization or developing and planning future personnel needs.
• Prefers extensive knowledge of Microsoft Office Suite software applications.
• Prefers two (2) years of professional experience with developing and implementing standard operating policy and procedures.

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends. This also requires the ability to work in a 24 hour ‘on call’ capacity.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires a valid driver’s license.
• Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines.
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
• Requires ability to climb and descend stairs and sit and stand for extended periods of time.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

Central Management Services (CMS) is the State of Illinois’ central operational support agency, the team that keeps government running smoothly behind the scenes. We provide the essential services that enable more than 80 agencies, boards, and commissions to serve the people of Illinois effectively. As the backbone of state operations, CMS delivers high‑quality, reliable, and forward‑thinking services that help government programs work efficiently and meet the needs of residents statewide.

Our vision is to be the trusted partner dedicated to the success of the State of Illinois through service, optimization, and inclusion. Our mission is to be the accessible agency that delivers essential, effective, and efficient services to State agencies and the people of Illinois. Our core values are: Trusted, Strategic, Effective, Innovative, Responsive, and Inclusive. Through strategic leadership CMS plays a vital role in strengthening the effectiveness of Illinois State government.

CMS provides a broad portfolio of statewide services through specialized bureaus such as: Administrative Hearings • African Descent-Citizens Reparations Commission • Statewide Benefits • Communication and Information • Diversity and Inclusion • Fleet Administration • Labor Relations • Operational Excellence • Statewide Personnel • Property Management • Strategic Sourcing • Surplus Equipment Control.