POLICY SPECIALIST (METHODS & PROCEDURES ADVISOR II)

Position Overview

The Department of Juvenile Justice is seeking a motivated and organized individual to join the Policy and Directives Unit to participate in the completion of projects, policy related tasks and projects.  The ideal candidate can work independently and will possess strong organizational skills, be detailed oriented, and a team player. In addition, he or she will have experience developing, reviewing, editing, and revising administrative directives and forms for internal and external use. We encourage all interested and qualified individuals to apply!

Job Responsibilities

1. Develops, reviews, edits, and revises administrative directives by working closely with supervisors, administrators, executive staff.
2. Develops and revises forms in relations to procedures and rules.
3. Assists in development of statewide departmental training programs in relation to procedures and rules.
4. Interprets procedures and rules.
5. Analyzes state, federal legislation. regulations, court decisions to determine impact on departmental procedures, rules.
6. Assists in review, revision, and development of Departmental Administrative Rules for submission to the Joint Committee on Administrative Rules.
7. Maintain and update the Department of Juvenile Justice intranet site.
8. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of four (4) years college, with courses in public administration, accounting, industrial relations, prelegal or personnel management.
2. Requires two (2) years professional experience in public administration, business management, or accounting.

Preferred Qualifications (In Order of Significance)

1. Prefers two (2) years of professional experience developing, reviewing, editing, and revising administrative directives and/or similar documentation.
2. Prefers at least one (1) year of experience analyzing state and federal legislation, regulations, and/or court decisions to determine impact on departmental procedures and rules.
3. Prefers two (2) years of experience leading discussions with executive staff and/or stakeholders to develop, review, and edit professional documentation.
4. Prefers at least one (1) year of experience interpreting and understanding organizational structures and/or charts, staffing patterns, and/or administrative controls.
5. Prefers at least one (1) year of experience working with Adobe and/or similar software programs to develop and edit PDF’s and other related documents.  
6. Prefers at least one (1) year of experience with SharePoint and/or similar programs.
7. Prefers at least one (1) year of experience with Excel and/or similar software programs.
8. Prefers at least one (1) year of experience assisting in the development of training programs and/or materials in relation to departmental policy and/or procedures.

Conditions of Employment

1. Requires the ability to pass an IDOC/IDJJ background check.
2. Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.

About the Agency

The mission of the Illinois Department of Juvenile Justice (IDJJ) is to build youth skills and strengthen families by promoting community safety and positive youth outcomes. Over 900 staff members from across various departments—security, programming, education, mental health, and more—collaborate with the understanding that youth are physically, emotionally, and cognitively different from adults. The department provides extensive services to young people through a developmental, treatment-focused model of care that builds youth resiliency, engages families, and promotes community safety at the five youth facilities it operates across the state. IDJJ serves and houses approximately 150 youth and is responsible for approximately 500 youth on Aftercare in various Illinois’ communities.