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POLICY SPECIALIST (METHODS & PROCEDURES ADVISOR II)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jan 20, 2023
Location: 

Springfield, IL, US, 62704-1323

Job Requisition ID:  21444

Agency :  Department of Juvenile Justice 

Opening Date/Time: 1/23/2023 12:00 AM
Closing Date/Time: 02/03/2023
 11:59 PM
Salary:   Anticipated starting salary is $4,525/month (Step 1C); CBA applies; Full Range: $4,525-$6,622  
Job Type:   Salaried Full Time  
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU:   RC062  

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  21444

Position Overview

The Department of Juvenile Justice is seeking a motivated and organized individual to join the Policy and Directives Unit to participate in the completion of projects, policy related tasks and projects.  The ideal candidate can work independently and will possess strong organizational skills, be detailed oriented, and a team player. In addition, he or she will have experience developing, reviewing, editing, and revising administrative directives and forms for internal and external use. We encourage all interested and qualified individuals to apply!

Job Responsibilities

  1. Develops, reviews, edits, and revises administrative directives by working closely with supervisors, administrators, executive staff.
  2. Develops and revises forms in relations to procedures and rules.
  3. Assists in development of statewide departmental training programs in relation to procedures and rules.
  4. Interprets procedures and rules.
  5. Analyzes state, federal legislation. regulations, court decisions to determine impact on departmental procedures, rules.
  6. Assists in review, revision, and development of Departmental Administrative Rules for submission to the Joint Committee on Administrative Rules.
  7. Maintain and update the Department of Juvenile Justice intranet site.
  8. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  1. Requires knowledge, skill, and mental development equivalent to completion of four (4) years college, with courses in public administration, accounting, industrial relations, prelegal or personnel management.
  2. Requires two (2) years professional experience in public administration, business management, or accounting.

Preferred Qualifications (In Order of Significance)

  1. Prefers two (2) years of professional experience developing, reviewing, editing, and revising administrative directives and/or similar documentation.
  2. Prefers at least one (1) year of experience analyzing state and federal legislation, regulations, and/or court decisions to determine impact on departmental procedures and rules.
  3. Prefers two (2) years of experience leading discussions with executive staff and/or stakeholders to develop, review, and edit professional documentation.
  4. Prefers at least one (1) year of experience interpreting and understanding organizational structures and/or charts, staffing patterns, and/or administrative controls.
  5. Prefers at least one (1) year of experience working with Adobe and/or similar software programs to develop and edit PDF’s and other related documents.  
  6. Prefers at least one (1) year of experience with SharePoint and/or similar programs.
  7. Prefers at least one (1) year of experience with Excel and/or similar software programs.
  8. Prefers at least one (1) year of experience assisting in the development of training programs and/or materials in relation to departmental policy and/or procedures.

Conditions of Employment

  1. Requires the ability to pass an IDOC/IDJJ background check.
  2. Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.

About the Agency

The mission of the Illinois Department of Juvenile Justice (IDJJ) is to build youth skills and strengthen families by promoting community safety and positive youth outcomes. Over 900 staff members from across various departments—security, programming, education, mental health, and more—collaborate with the understanding that youth are physically, emotionally, and cognitively different from adults. The department provides extensive services to young people through a developmental, treatment-focused model of care that builds youth resiliency, engages families, and promotes community safety at the five youth facilities it operates across the state. IDJJ serves and houses approximately 150 youth and is responsible for approximately 500 youth on Aftercare in various Illinois’ communities.

Work Hours:  8:30-5:00 Monday-Friday  
Work Location: 2715 W Monroe St Springfield, IL 62704-1323  
Agency Contact:
 

IDJJ Human Resources Department 

Email: DJJ.HumanResources@Illinois.Gov

Job Family:  Administration/Management; Legal and Compliance; Public Safety; Social Services  

 

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com