PROCUREMENT ASSISTANT - (TECHNICAL MANAGER II)
Springfield, IL, US, 62764
Job Requisition ID: 50327 IPR#25-00502
Closing Date: 10/10/2025
Agency: Department of Transportation
Position Title: Technical Manager II
Salary: Anticipated Starting Salary: $4,445 Monthly; Full Range: $4,445 - $7,760 Monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: NR916 Pro Tech Teamsters
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
This position assists in providing technical research and support services involved in professional services procurements of a non-architectural/engineering basis as well as intergovernmental (IGA) and interagency (IAA) agreements necessary to facilitate the completion of departmental goals and objectives.
Essential Functions
- Develop and assist with a variety of procurement documents, including Requests for Quotation (RFQs), Basic Ordering Agreements (BOAs), and standalone contracts for small purchase requirements.
- Assist in analyzing professional service procurement requirements and research to ensure the latest technologies and best practices are included.
- Assist the unit personnel with written/oral recommendations proposing enhancements to procurement solicitation and contracts.
- Assist in developing Requests for Proposals (RFP), Invitation for Bids (IFB), and contract documents necessary to execute procurements.
- Assist unit personnel with initial drafts of procurement and contract documents to execute procurements for review and completion by senior unit personnel.
- Assist in reviewing RFPs, IFBs, contracts and agreements to verify administrative compliance and technical/financial responsibility of offering vendors.
- Assist unit personnel in retaining bid opening documents and prepare various procurement documents requiring electronic publication.
- Assist unit personnel in creating new procurement files including electronic file management according to best business practices.
- Enter relevant procurement-related information and documentation into the e-procurement system.
- Perform duties in compliance with departmental safety rules. Perform all duties in a manner conducive to the fair and equitable treatment of all employees.
- Perform other duties and required or assigned.
Minimum Qualifications
- Completion of a bachelor’s degree majoring in public administration, business administration, procurement, supply chain management, or a related field, OR completion of two years of college PLUS one year of related experience in procurement processes, solicitation development, vendor evaluation, and compliance with public procurement regulations, OR five years of related experience in procurement processes, solicitation development, vendor evaluation, and compliance with public procurement regulations.
Preferred Qualifications
- Familiarity with the Illinois Procurement Compiled Statutes (30 ILCS 500) and Illinois Administrative Code (44 Ill Adm. Code).
- Experience with the e-procurement system BidBuy and/or contract tracking systems or databases.
- Ability to conduct thorough research and analysis of vendor proposals, contract terms, and procurement needs to ensure accurate assessments and recommendations.
- Strong writing skills for preparing procurement documentation such as Requests For Proposals (RFP), Invitation For Bids (IFBs), procurement justification, and award notices.
- Ability to maintain harmonious relationships with employees, agency officials, and the public.
- Ability to work independently and as part of a collaborative team across departments.
Conditions of Employment
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
- Ability to travel occasionally, including overnight stays.
- Valid driver’s license.
- Successful completion of a background screening.
About the Agency
The Illinois Department of Transportation is seeking to hire a Procurement Assistant.
The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.
The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:
- Monday-Friday work schedule
- Flexible work schedules in several program areas (flexible time, hybrid scheduling)
- Health, Life, Vision, and Dental Insurance
- Pension Plan
- (12) Weeks paid Maternity/Paternity Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
- Employees earn (3) paid Personal Days annually
- (13-14) paid holidays annually (based on start date)
- Tuition Reimbursement
- Employee Assistance Program and/or mental health resources
We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.
Work Hours: 8:00 AM - 4:30 PM Monday - Friday
Work Location: 2300 S Dirksen Pkwy Springfield, IL 62764-0001
Work Office: Office of Finance & Administration/Bureau of Business Services
Agency Contact: DOT.CONTACTHR@ILLINOIS.GOV
Posting Group: Transportation; Fiscal, Finance & Procurement
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
NOTICE: Please note that this position is one of many IDOT positions that has been identified as one that is properly a Personnel Code-covered role. This change does not affect the union status, listed duties, job responsibilities, or working title of Procurement Assistant, but does provide the position with additional job protections not previously available. This position will change from the Technical Manager II classification to Transportation Office Assistant, option 2 in the near future as part of the completion of this ongoing administrative alignment project.
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
Seasonal and temporary workers should use a personal e-mail address when applying for jobs.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield