PROGRAM ACCOUNTING MANAGER & RECONCILIATIONS UNIT SUPERVISOR

Position Overview

Illinois Department of Commerce and Economic Opportunity (DCEO) Office of Financial Management (OFM) is seeking an experienced accounting supervisor to oversee accounting operations for several state and federally funded grant programs and oversee reconciliation activities for the Department. As a Program Accounting Manager (PSA) supervising 2 to 5 staff the ideal candidate will be well versed in Federal Uniform Guidance (2 CFR 200) and the state’s Grant Accountability and Transparency Act (GATA) and able to apply this knowledge when overseeing the issuance of hundreds of grant awards per fiscal year while maintaining general ledgers totaling more than $200 million. OFM needs an analytically focused and detail-oriented candidate who can complete complex financial reconciliations while meeting deadlines associated with state and federal reporting. We welcome interested applicants with strong leadership and accounting skills to apply; join our team as we build a better tomorrow for all Illinoisans! 

Essential Functions

• Serves as Program Accounting Manager.
• Serves as full-line supervisor.
• Manages the operations of the Reconciliations unit by preparing, developing and implementing policies and procedures.
• Directs the preparation of sub-grant periodic and closeout/final financial status reports (FFSR) in accordance with federal and state guidelines by reviewing, evaluating and approving individual sub-grant closeouts/FFSR packages.
• Responds to program staff and auditor questions and furnishes explanations and data related to administration of Accounting and Grant Systems.
• Performs the function of journal entry posting to the general ledger for assigned activities such as indirect costs, IT costs, and audit costs based on system data or reports submitted by budget and audit.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college with courses in business or public administration, finance or accounting.
• Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in a public or business organization in professional accounting.

Preferred Qualifications

• Prefer three (3) or more years of experience in government accounting.
• Prefer three (3) or more years of experience in grant administration.
• Prefer one (1) or more years of supervisory experience.
• Prefers a Master's Degree in Accounting or Business Administration.
• Prefer intermediate level proficiency in Microsoft Excel or other spreadsheet software programs.
• Prefer Certified Grants Management Specialist (CGMS) certification.
• Prefer Certified Public Accountant (CPA) license.
• Prefer one (1) or more years of experience with SAP accounting systems or other accounting software systems.
• Prefer one (1) or more years of experience with Amplifund software or other grant management software systems.
• Prefers advanced level proficiency utilizing Microsoft Access or similar database systems.

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• Requires appropriate, valid driver’s license.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The mission of the Illinois Department of Commerce and Economic Opportunity (DCEO) is to create equitable economic opportunities across the State of Illinois. By attracting and supporting major job creators, investing in communities, strengthening Illinois’ world-class workforce, fostering innovation, and ushering in the new clean energy economy, DCEO works to fortify Illinois’ reputation as a global economic powerhouse while ensuring Illinois is the best state to live, work and do business.