PROGRAM GRANT ADMINISTRATOR

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Oct 16, 2024
Location: 

Springfield, IL, US, 62701

Job Requisition ID:  42175

Agency: Department of Commerce and Economic Opportunity
Class Title: EXECUTIVE II - 13852 
Skill Option: None 
Bilingual Option: None 
Closing Date/Time: 10/30/2024
Salary: Anticipated Starting Salary $6,339 a month: full range $6,339 - $9,178 a month
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  42175 

Position Overview

This Executive 2 position within the Office of Grants Management serves as a dedicated business professional in providing technical assistance and guidance regarding a variety of grant programs at the same time, from both federal and state funding sources, as associated with the processing of grant applications submitted to Department offices. The ideal candidate will be able to take on these tasks quickly and conduct their work in a timely manner. This somewhat unique environment provides a steady workload and is a key aspect of the grant establishment and grant administration process. We welcome interested applicants who can manage this important workflow inside this exciting. 

Essential Functions

  • Provides technical assistance to governmental, non-profit, and for-profit grant recipients with project planning, grant preparation, and execution to ensure the project application is accurate and contains all required technical information and data.
  • Assists in providing review of surveys/applications for completeness to evaluate the merit of proposals for funding assistance from appropriate funds.
  • Conducts routine follow-up of pending grantees to determine compliance and timely completion.
  • Evaluates reports from multiple data sources showing potential problems and areas of holdup in the grant process.
  • Provides technical assistance to governmental, non-profit, and for-profit grant recipients with registration and prequalification in the Grant Accountability and Transparency Act (GATA) portal.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration. 
  • Requires two (2)  years of responsible administrative experience in a public or business organization.

Specialized Skills

  • Of the years of experience noted above, requires at least six (6) months of experience reviewing extensive application documents, including program narrative and budget analysis, and obtaining numerous approvals required for successful completion of the review.

Preferred Qualifications

  • Prefers six (6) months of experience reviewing extensive application documents, including program narrative and budget analysis, and obtaining numerous approvals required for successful completion of the review.
  • Prefers two (2) years or more of professional experience with handling a large volume of projects simultaneously while meeting required timelines.
  • Prefers two (2) years or more of professional experience with extracting pertinent information from extensive submitted documents in order to successfully process grant projects through review to establishment.
  • Prefers two (2) years or more of professional experience with providing detailed technical assistance, including written and oral instruction of complicated requirements, in a clear manner.
  • Prefers one (1) or more years of professional experience with grant administration activities. 
  • Prefers one (1) or more years of professional experience with administering a public program. 
  • Prefers six (6) months or more of professional experience with public presentations.
  • Prefers intermediate level proficiency utilizing software such as Microsoft Excel, Work, Outlook, SharePoint, and especially grant reporting/tracking systems. 

About the Agency

The mission of the Illinois Department of Commerce and Economic Opportunity is to support and maintain a climate that enables a strong economy for our customers - taxpayers, businesses, workers and communities - by keeping, attracting and growing businesses, maintaining a skilled workforce, and enhancing communities so that the climate here is one in which businesses, small and large, and workers, can succeed to the greatest extent possible. The Illinois Department of Commerce delivers impactful and efficient programs and services through focused on business, community, and workforce development.

Work Hours: 8:30am - 5:00pm Monday - Friday  
Work Location:
1 W Old State Capitol Plaza, Springfield, Illinois, 62701  
Agency Contact:
CEO.HR@illinois.gov (FOR INQUIRIES ONLY - INTERESTED APPLICANTS MUST APPLY ONLINE.
Posting Group: Leadership & Management

 

This position DOES contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com


Nearest Major Market: Springfield