PROGRAM GRANT ADMINISTRATOR

Position Overview

This Program Grant Administrator (Executive II) position within the Office of Grants Management serves as a dedicated business professional, providing technical assistance and guidance on a variety of grant programs from both federal and state funding sources, and is associated with the processing of grant applications submitted to Department offices. The ideal candidate will be able to take on these tasks quickly and complete their work on time. This somewhat unique environment provides a steady workload and is a key aspect of the grant establishment and grant administration process. We welcome interested applicants who can manage this critical workflow inside this exciting environment to apply. 

Essential Functions

• Provides technical assistance to governmental, non-profit and for-profit grant recipients with project planning, grant preparation, and execution to ensure the project application is accurate and contains all required technical information and data.
• Assists in providing review of surveys/applications for completeness to evaluate the merit of proposals for funding assistance from appropriate funds.
• Conducts routine follow-up of pending grantees to determine compliance and timely completion.
• Evaluates reports from multiple data sources showing potential problems and areas of holdup in the grant process.
• Provides technical assistance to governmental, non-profit, and for-profit grant recipients with registration and prequalification in the Grant Accountability and Transparency Act (GATA) portal.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in business or public administration. 
• Requires two years of responsible administrative experience in a public or business organization.

Specialized Skills

• Of the required years of experience noted above, requires at least six months of experience reviewing extensive application documents, including program narrative and budget analysis, and obtaining numerous approvals required for successful completion of the review.

Preferred Qualifications

• Prefers six months of experience reviewing extensive application documents, including program narrative and budget analysis, and obtaining numerous approvals required for successful completion of the review.
• Prefers two years or more of professional experience with handling a large volume of projects simultaneously while meeting required timelines. 
• Prefers two years or more of professional experience with extracting pertinent information from extensive submitted documents in order to successfully process grant projects through review to establishment.
• Prefers two years or more of professional experience with providing detailed technical assistance, including written and oral instruction of complicated requirements, in a clear manner. 
• Prefer one or more years of professional experience with grant administration activities. 
• Prefers one or more years of professional experience with administering a public program. 
• Prefers six months or more of professional experience with public presentations.
• Prefers intermediate level experience in the utilization of spreadsheet software, document creation. email and cloud-based platforms, grant reporting tracking, reporting systems and compliance metrics. 

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. 

About the Agency

The mission of the Illinois Department of Commerce and Economic Opportunity (DCEO) is to create equitable economic opportunities across the State of Illinois. By attracting and supporting major job creators, investing in communities, strengthening Illinois’ world-class workforce, fostering innovation, and ushering in the new clean energy economy, DCEO works to fortify Illinois’ reputation as a global economic powerhouse while ensuring Illinois is the best state to live, work and do business.