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PROJECT MANAGER (PUBLIC SERVICE ADMINISTRATOR OPT. 3 - 3701503)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jun 8, 2021
Location: 

Springfield, IL, US, 62701-1323

Job Requisition ID:  4052

Agency:  Department of Children and Family Services  
Closing Date/Time:  06/21/2021 
Salary:  $6414-$9816 monthly (Anticipated starting salary: $6414.00) 
Job Type:  Salaried Full Time 
County:  Sangamon 
Number of Vacancies:  2 
Plan/BU:  RC063 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification #

  2139006

Job Responsibilities

 

Under general direction, performs project management and control functions for assigned projects. Manages and/or coordinates large complex technical projects and programs. Provides project management support and serves as a resource in the development of project plans which are supportive of organizational, cultural and process change. Utilizes project management and business analysis techniques in the development of project plans and project schedules. Reviews and analyzes status reports, project plans and project performance metrics reports for feasibility, compliance and performance; Identifies, recommends, designs and implements modifications to project plans; ensures project resources are effectively and efficiently utilized and efforts are in alignment with project deliverables; summarizes highly technical complex concepts and tasks included in project charters into understandable terms. Develops various stakeholder reports; reviews and evaluates the progress of projects, updates action items to ensure project objectives are being carried out. Provides State contract and vendor management support to enforce adherence to project scope, budget, timeline, quality and deliverables. Assists in the development and implementation of new and revised policies and procedures. Travels to other State agencies in the performance of duties.

 

 

  • Performs project management and control functions for assigned projects; manages and/or coordinates large complex technical projects and programs.Provides project management support and serves as a resource in the development of project plans. Utilizes project management and business analysis techniques in the development of project plans and project schedules; Implements Project Management disciplines including Project/Portfolio Management, Work/Resource Management, Service Management, Software Life Cycles Methodologies, Scope/Constraint Management, Quality Management, Scope Management, Procurement Management, Cost Management, Time Management, Communications Management, Risk Management, Integration Management, IT Governance. Translates and summarizes highly technical complex concepts and tasks included in project charters into understandable terms. Serves as a liaison to IT Governance to facilitate projects through the Governance process. Develops, monitors and maintains operational performance metrics of projects; reviews and analyzes status reports, project plans and operational project performance metrics for feasibility, compliance, and performance. Maintains and drives the project schedule to ensure the project stays on track, facilitates issue resolution and tracks project deliverables. Communicates technical project metrics and audit results to Leadership

 

(Job Responsibilities continued)

 

  • Performs project and program management control functions for assigned state agencies' IT projects. Develops and tracks various stakeholder reports including comprehensive and weekly status reports, project risk/issue logs, action items, and project contact lists utilizing tools such as MS Project, MS Excel, MS Word, Visio and the Enterprise Program Management Office (EPMO) Project/Portfolio Management system. Reviews and evaluates the progress of projects, updates action items to ensure project objectives are being carried out; analyzes and identifies metric trending and performance anomalies related to projects; communicates results to Agency and EPMO management. Identifies, recommends, designs and implements modifications to project plans to ensure project resources are effectively and efficiently utilized and efforts are in alignment with project deliverables. Travels to other state agencies in performance of duties. Utilizes tools such as Microsoft (MS) Project, MS SharePoint, MS PowerPoint, MS Excel, MS Word, and MS Visio software applications in performance of duties.
  • Provides State contract and vendor management support on assigned projects to enforce adherence to project scope, budget, timeline, quality and deliverables. Manages and reports against project and contract expectations, tracks work orders, invoices, change orders, time reporting, etc. Ensures DoIT compliance to State contract requirements related to project objectives by supporting cross-functional, multi-agency team building, change agent networks, oversight committee development, etc.

Physical Requirements

  • Requires physical, visual, and auditory ability to carry out assigned duties

Education Major

 

Requires knowledge, skill and mental development equivalent to four years of college with course work in technical engineering or information technology. Requires prior experience equivalent to three years progressively responsible administrative experience in technical engineering, information technology or a related field. Requires excellent verbal and written communication skills. Requires ability to work within a supportive agency program such as DoIT Shared Services Organization and have experience in organizational, cultural and process change. Requires the ability to utilize agency supplied materials/equipment (i.e., personal computer, cell phone, etc.). Requires a valid driver’s license and the ability to travel.

 

Project Management Professional (PMP) certification or equivalent strongly preferred.

 

Specialized Skills: Requires three years professional experience as outlined above in the following: working in a Program Management Office; developing, monitoring, and maintaining operational performance metrics; understanding technical concepts in the various areas of DoIT; utilizing tools such as Microsoft (MS) Project, MS SharePoint, MS PowerPoint, MS Excel, MS Word, and MS Visio software applications. Requires extensive knowledge of Project Management disciplines including Project/Portfolio Management, Work/Resource Management, Service Management, Software Life Cycles Methodologies, Scope/Constraint Management, Quality Management, Scope Management, Procurement Management, Cost Management, Time Management, Communications Management, Risk Management, Integration Management, IT Governance, etc.; Successfully managing and/or coordinating large complex technical projects and programs.

 

Work Location: 1 N Old State Capitol, Springfield, IL 62701

Work Hours: M-F 8:30AM to 5:00PM

Supervisor: Vacant

Bid ID# 2139006

Job Function:  Administration/Management; Social Services; Technology  

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100 FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

Please submit application via email to:

Agency Contact

Name: Tiffany Hatfield

Phone: 217-558-8261

Fax: 217-558-5069

Email: Tiffany.Hatfield@illinois.gov (preferred)

Mailing Address: 1 N. Old State Capitol Plaza, Springfield IL 62701

 

 

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.