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PSA, Opt. 2 - Grants/Contracts Accounting Manager

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jan 12, 2022

Springfield, IL, US, 62702

Job Requisition ID:  10852

Agency:  Department of Natural Resources 
Posting Start Date:  01/13/2022

Posting Closing Date:  01/27/2022 
Salary:  $6,250 - $7,500 PER MONTH 
Job Type:  Salaried Full Time 
County:  Sangamon 
Number of Vacancies:  1 
Plan/BU:  Gubernatorial Exclusion 062 


****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application.

You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

Position Overview

Under supervision, this position will serve as the Grants/Contracts Accounting Manager for the Office of Grant Management and Assistance.  Responsibilities will include planning, disbursement and control of state and federal grant funds; prepares, examines, and reconciles financial statements, budgets, and grant reports; monitors spending plans; supervises a small staff of subordinate personnel. 

Job Responsibilities

1.    Acts as Grants/Contract Accounting Manager for Grants under the Office of Grant Management and Assistance (OGMA):

  • Plans, executes and controls state and federal grant programs.
  • Advises the Office manager on proper use of grant monies and awards.
  • Supervises the preparation, examination, reconciliation, and analysis of complex statements and reports regarding grants and related grant budgets and contracts.
  • Interprets rules and regulations.
  • Provides assistance on contract guidelines.
  • Acts as Grants/Contracts Accounting manager for Recreational grants.
  • Manages all aspects of federal and state grants received and disbursed by OGMA including federal funding, Recreational Grants, and the Certified Local Government (CLG) sub-grants.
  • Interprets federal and state laws and rules on grants.
  • Submits applications for funding to the federal government for Agency entitlement to annual federal funds.
  • Determines the required level of funding.
  • Reviews funding requests from other agencies and provides advice to Chief Grant Administrator on the proper use of federal and state monies under the terms of the grants.
  • Issues grant agreements.

2.    Maintains complete paper and electronic records of both the programmatic and financial aspects of all agency payments:

  • Receives, tracks and disburses federal and state monies and maintains accurate records of spending and other activities to support compliance with state and federal guidelines.
  • Provides guidance to staff and grantees on financial aspects of the payment (grants, contracts, record keeping, etc.)
  • Approves and processes all grant payments.
  • Provides budget information for grant expenditures as required for budget and/or legislative request.
  • Seeks out new information for grants and writes applications for new grants in compliance with applicable guidelines.
  • Assists senior management with communication and coordinator of private support organizations to increase grant funds to Agency.

3.    Develops and monitors spending plans and maintains a framework of State, Federal and other funds in relation to OGMA Recreational grants:

  • Assures that expenditures are properly allocated to a planned project and its funding source.
  • Maintains records and reports and provides budget information for divisional needs and for grants on expenditures to Administration as required for budget and legislative requests.
  • Turnaround time for review and compliance and number of grants issued by the Agency.

(Job Responsibilities continued)

4.  Acts as a Contracts Manager for OGMA:

  • Provides assistance to staff on contract guidelines.
  • Maintains up to date boilerplates for OGMA contracts and provides guidance on procedures to properly purchase good or services.
  • Monitors the financial review of payments.

5.  Assists in preparing comprehensive accounting reports or financial statements requested by management and/or required under federal grants:

  • Provides information and/or special reports as requested.
  • Coordinates information flow to and from other agencies.
  • Recommends effective course of action.
  • Monitors non-compliance.
  • Detects and explains significant irregularities.
  • Maintain, monitor, and prepare accounting records in accordance with reporting requirements.

6.    Serves as a working supervisor:

  • Assigns and reviews work.
  • Provides guidance and training to assigned staff.
  • Counsels staff regarding work performance.
  • Reassigns staff to meet day-to-day operating needs.
  • Establishes annual goals and objectives.
  • Approves time off.
  • Prepares and signs performance evaluations.
  • Monitors provisions of contractual agreements, ensuring all provisions are adhered to.
  • Effectively recommends lcrmination or renewal oi contract.

7.  Performs other duties as required or assigned which are reasonable within the scope of the duties enumberated above.

Minimum Qualifications

  1. Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in business administration and accounting.
  2. Requires three years of professional/administrative experience in accounting, auditing, and budgetary planning.

Preferred Qualifications

  1.  Two years experience and knowledge administering state or federal grants.
  2.  Two years experience and knowledge of contract issues.
  3.  Two years preparing of financial statements, accounting reports and budgetary plans.
  4.  One year of experience using utilizing various database and spreadsheet programs.
  5.  One year of supervisory experience of a small staff.

Employment Conditions

Must have ability to pass background check.

Work Hours:  Mon.-Fri., 8:30 AM - 5:00 PM, 1 hr. lunch, Sat-Sun off 
Work Location: One Natural Resources Way, Springfield, IL 62702-1813 
Agency Contact:  Vicky.Fowler@illinois.gov 
Job Function: Fiscal/Finance/Business 


Agency statement:

Charged with preserving, protecting, and promoting Illinois’ natural resources, the Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites – and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs.


The Office of Grant Management and Assistance is responsible for managing and coordinating the Department's various Recreational Grant In Aid Programs to local government entities. These programs provide federal and state funds to enhance and improve recreational amenities through a competitive selection process. The programs include the Open Space Land Acquisition and Development (OSLAD) Program. This funds projects which will provide new recreational facilities such as parks and playgrounds. The Bikeway's Program provides for bike trail enhancement and development. The Boat Access program provides for new and improved boat accesses. The Snowmobile Access & Development program provides for new and improved snowmobile trails and trail access.

Nearest Major Market: Springfield