PUBLIC SERVICE ADMINISTRATOR, Opt 1 - Immunization Information System Administrator

Agency Marketing Statement

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $600 million in state and federal funds, 7 regional offices, 3 laboratories and over 1,100 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual to plan and direct federal and statewide coordination objectives aimed at implementation and maintenance of the statewide Immunization Information System (IIS). Develops research and analysis documents. Coordinates program support related to implementation of the IIS registry. Ensures operation of Vaccines for Children (VFC) accountability system, meets federal VFC reporting requirements. Coordinates the development and implementation of databases and reports to address data collection requirements and develop reporting requirements. Provides evaluation and progress reports for the IIS and VFC activities. Serves as working supervisor.

Job Responsibilities

1.  Coordinates activities for collecting and entering immunization data utilized to monitor vaccine coverage levels among target populations and vaccine accountability.

• Develops database reports to meet state and federal reporting requirements, and to meet the reporting needs of Local Health Departments, grantees, and partners.
• Assures that data are available to other teams in the Immunization Section, Division of Infectious Diseases, and other stakeholders within the Department of Public Health, and Chicago Department of Public Health Immunization Program.
• Works with immunization coverage level team to ensure that immunization rates are accurately reflected in the Immunization Information System (IIS).
• Conducts analysis of data and consultation regarding results.

2.  Serves as working supervisor.

• Assigns and reviews work.
• Provides guidance and training to assigned staff.
• Counsels staff regarding work performance.
• Reassigns staff to meet day-to-day operating needs.
• Establishes annual goals and objectives.
• Approves time off.
• Prepares and signs performance evaluations.

3.  Responsible for the operation of the vaccine accountability system utilizing the Immunization Information System (IIS) registry to ensure federal reporting requirements are met.

• Assures that data quality is maintained and improved.
• Works with development staff and national organizations to ensure that gaps are addressed.
• Leads and champions data modernization initiatives.

Job Responsibilities (cont)

4.  Monitors hardware, software, staffing, and training needs for the Immunization Information System (IIS) program.

• Makes recommendations regarding software applications, purchase of new equipment or modifications of existing equipment to meet development needs.
• Assures that data analysis applications utilized within the section and division integrate with the Immunization Information System (IIS), when feasible.
• Stays current on Immunization Information System (IIS) recommendations from national organizations.
• Assures that the Immunization Information System (IIS) meets or exceeds the Centers for Disease Control and Prevention’s Immunization Information System (IIS) functional standards.
• Provides direction required for the implementation of the Immunization Information System (IIS) Registry.
• Ensures that staff in the IIS program have the necessary training and tools to be successful.
• Regularly assesses programmatic and DoIT staffing needs and makes change recommendations as needed.

5.  Provides written documentation for the National/Federal Immunization Program (Centers for Disease Control and Prevention) regarding status and progress of the Immunization Information System (IIS) registry and utilization of the Vaccines for Children (VFC) Program and other publicly funded vaccine programs.

• Assists with grant writing requirements as applicable to the registry and the Vaccines for Children (VFC) Program.

6.  Provides consultation to local health departments, hospitals, schools and day care centers regarding current immunizations and schedules.

• Make recommendations for appropriate staff consultation when applicable.

7.  Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in business or public administration.
2. Requires prior experience equivalent to three years of progressively responsible administrative experience in a public or business organization.

Preferred Qualifications

1. Masters in Public Health degree with a concentration in epidemiology or a related master’s degree.
2. Three years experience working in public health, immunizations, or communicable disease field.
3. Two years experience supervising subordinate employees.
4. Working knowledge of data analysis software technology.
5. Working knowledge of project management processes.