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PUBLIC SERVICE ADMINISTRATOR, Opt 8C Unit Manager-Certified Public Accountant - 370158C

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Nov 22, 2022
Location: 

Springfield, IL, US, 62702-4059

Job Requisition ID:  21339

Agency :  Environmental Protection Agency 
Closing Date/Time: 12/07/2022
 
Salary:   $6,956.00-$10,607.00 Monthly CBA Language Applies  
Job Type:   Salaried Full Time  
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU:   RC062  

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number 21339

Upload a copy of your official college transcripts and degree certificate(s) and licensure (applicable) in the additional documents portion of the job requisition

Position Overview

The Illinois Environmental Protection Agency (EPA), Finance Section, Chief Financial Officer is seeking a Public Service Administrator, Option 8C (certified public account) (CPA) to serve as a Unit Manager to staff in the Accounting and Cash Management Unit, engaged in all aspects of Grants (state and federal) and the Grant Accountability and Transparency Act (GATA) and its respective programs. The ideal candidate for this position will be organized, detailed and possess the ability to adapt to change in a collaborative, fast paced environment. The ideal candidate will also need to be able to communicate effectively verbally, electronically and in writing with both internal and external stakeholders.

The benefits of working at the EPA include a 37 ½  hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply.

Job Responsibilities

30% 1. Serve as Unit Manager and Certified Public Accountant (CPA) for the Director/Chief of Staff, Chief Financial Officer (CFO) Finance Section, Accounting and Cash Management Unit;

  • Responsible for the preparation of a variety of complex financial reports/statements for the Agency including
  • Quarterly Agency receivable reports, by revenue type with narrative on activities pursued each quarter towards collections
  • Monthly report of claims submitted to Comptroller Offset and/or Private Collection agencies, end-of-year Generally Accepted Accounting Principles (GAAP) financial statements, as required by the Office of the Comptroller
  • Manages staff in the Cost Recovery/Fees Unit responsible for fee billings collections and dispute resolutions (GAAP requires a Certified Public Accountant)

20% 2. Manages the Accounting and Cash Management Unit in maintaining a series of accounting general ledgers and subsidiary ledgers for state and federal programs administered by the unit;

  • Manages staff in approving the financial accuracy and integrity of each grant agreement and grant reporting
  • Advising the Section Manager and CFO of possible violations or noncompliance with federal and state laws including
  • Adheres to Agency Grant Accountability and Transparency Act (GATA) administrative rules, internal and external policies and procedures, as well as internal and external policy

15% 3. Serves as a full line working supervisor, directing, coordinating, reviewing, and approving the activities of subordinate staff engaged in accounting duties;

(Job Responsibilities continued)

  • Assigns and reviews work
  • Provides guidance and training to assigned staff
  • Counsels staff regarding work performance
  • Reassigns staff to meet day-to-day operating needs
  • Establishes annual goals and objectives
  • Approves time off
  • Prepares and signs performance evaluations

05% 4. Responsible for the preparation of data for submittal to internal and external auditing bodies engaged in auditing financial records/statements of the Agency;

  • Develops responses to auditor inquiries concerning accounting policies and procedures
  • Handles special assignments for the Finance Section

05% 5. Manages the Cash Management Unit;

  • Directs and assists staff with fund reconciliations and other reporting requirements of the unit
  • Assists CFO with cash flow projections by fund

 

 

(Job Responsibilities continued)

05% 6. Serves as an accounting liaison between the Finance Section and other bureaus/divisions within the Agency, as well as external organizational units;

  • Implements accounting policies and processes
  • Reviews to assure system inputs are properly communicated for accuracy of program and financial administration reports

05% 7. Continues education through formal and in-house training;

  • Confers with accounting professionals to increase knowledge of accounting practices and rules
  • Travels in performance of duties

05% 8. Performs other duties as required or assigned, which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

  1. Requires knowledge, skill, and mental development equivalent to completion of four years of college, with coursework in accounting and/or courses in auditing, business management, public administration, economics or another related field.
  2. Requires prior experience equivalent to three years of progressively responsible administrative experience in professional accounting in a public or business organization.
  3. Requires possession of Illinois certificate as a licensed certified public accountant.

Specialized Skills

Of the three years required experience; requires three years of experience in Grants Accountability Transparency Act (GATA) reporting requirements, GAAP year end reporting and its requirements; accounting general ledgers and subsidiary ledgers for state and federal programs.

Preferred Qualifications (In Order of Significance)

  1. Prefers at least three (3) years knowledge of public and business administration, principles and practices.
  2. Prefers extensive knowledge of agency policies, procedures, programs and service objectives, activities and operational systems.
  3. Prefers at least (3) three years of experience in the principles of governmental accounting, program budgeting, personnel, statistics, and procurement and an understanding of Grant Accountability and Transparency and related administrative grant rules including grant making procedures
  4. Prefers at least (3) three years of experience in utilizing Generally Accepted Accounting Principles (GAAP) to produce financial documents and statements in a public or private organization or business.
  5. Prefers extensive knowledge of staff utilization and employee motivation.
  6. Prefers extensive knowledge of labor and employment development.
  7. Prefers ability to develop and manage a supportive agency program.
  8. Prefers ability to analyze administrative problems and adopt an effective course of action.
  9. Prefers ability to develop, install and evaluate new and revised methods, procedures and performance standards.

Preferred Qualifications (In Order of Significance)

10. ​​​​​​​Prefers ability to exercise judgment and discretion in developing, implementing and interpreting departmental policies and procedures.

11. Prefers at least three (3) years estimating and budgeting for future needs and cost of personnel, space, equipment, supplies and services.

12. Prefers ability to develop and maintain cooperative working relationships.

13. Prefers the ability to utilize a personal computer with extensive knowledge of Microsoft Word, and Excel software.

14. Prefers at least (3) three years of experience in producing documentation for and responding to internal and external audit requests in a public or private organization

15. Prefers at least (3 ) three years of experience in Accounting practices and procedures.

Conditions of Employment

  1. Requires a current and valid driver’s license.
  2. Requires the ability to travel.
  3. Requires name based background check.
  4. Requires Special License Certification for registration of a Certified Public Accountant (CPA) to be compliant with Generally Accepted Accounting Principles (GAAP) as required by this Position’s (Option 8C).

Work Hours:  8:30-5 Mon-Fri  
Work Location: 1021 E North Grand Ave Springfield, IL 62702-4059  
Agency Contact:
 

Kathy Taylor

Email: Kathy.Taylor@illinois.gov

Phone #:217-785-1745

Job Family:  Administration/Management; Fiscal/Finance/Business  

 

This position [DOES] contain “Specialized Skills” (as that term is used in CBAs).

 

The IEPA does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent IEPA employment, applicants must be currently authorized to work in the United States on a full-time basis.

 

Agency Statement:

The mission of the Illinois Environmental Protection Agency (IEPA) is to safeguard environmental quality, consistent with the social and economic needs of the State of Illinois, so as to protect health, welfare, property and the quality of life.  IEPA works to safeguard the states natural resources from pollution to provide a healthy environment for its citizens. By partnering with businesses, local governments and citizens, IEPA is dedicated to continued protection of the air we breathe and our water and land resources.

 

Subject to Revolving Door:

“Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”), and seek a revolving door determination from the OEIG, or may be subject to a fine.”

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com