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PUBLIC SERVICE ADMINISTRATOR - 3701501, Option 1 (CHIEF OF STAFF)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jan 23, 2023
Location: 

Springfield, IL, US, 62703-2487

Job Requisition ID:  21918

Agency:  Illinois State Police 
Closing Date/Time:  02/06/2023 
Salary:  $7,200 - $9,200 / Month - Anticipated 
Job Type:  Salaried Full Time 
County:  Sangamon 
Number of Vacancies:  1 
Plan/BU:  Managerial Exclusion 063 - Merit Compensation

 

****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

POSTING ID - 21918

Position Overview

The ISP is seeking a motivated individual to fill a Public Service Administrator position in the Deputy Director’s Office of the Division of Criminal Investigation. The ideal candidate will be an independent working, self-starter, with experience working with high-level management. Experience working with budgets, cost centers, and personnel issues is essential. Under administrative direction, performs varied and highly responsible administrative staff functions for the Deputy Director, some of which are sensitive, controversial and highly confidential in nature. Coordinate and assist with the operation of major programs within the Division of Criminal Investigation. Directs staff coordination and advisory services to personnel of the Agency.  With delegated authority of the Deputy Director, acts as his official representative in the promotion and effectuation of policies and programs. Plans, executes, controls, and evaluates the day-to-day administrative/business operations and budget for of the Deputy Director’s Office. Serves as the liaison to various offices both within the Department as well as other entities. Attends management meetings, special committees, and task forces representing the division. Coordinates the administrative functions of the division pertaining to the code and sworn employees.

Job Responsibilities

Serves in the implementation of statewide division policies and procedures for the Division of Criminal Investigation.

  • Serves in an advisory capacity to division management relating to significant problems concerning projects, programs, policies and procedures and recommends corrective actions.
  • With delegated authority, speaks for the Deputy Director to commit to specific courses of actions in effectuation of division programs and operations.
  • Performs extensive liaison functions with other divisions, bureaus, and offices as well as outside entities and other law enforcement agencies


Organizes, plans, executes, controls, and evaluates the day-to-day business operations of the Deputy Director’s Office.

  • Monitors ongoing objectives to meet deadlines in an accurate and timely manner.
  • On Deputy Director’s behalf, assists in and ensures the implementation of policies and procedures which impact division programs and operations.
  • Develops and maintains ongoing communications with division administrations and other division administrators

 

Reviews budget summaries and required financial documents for accuracy and final approval for signature.

  • Makes budget recommendations and authorizes purchases of equipment;
  • Compiles end-of-year spending requests for the Division;
  • Analyzes and controls expenditures
  • Makes recommendations in the allocation of excessive funds
  • Serves as the liaison to the Office of Finance

 

Provides administrative assistance statewide in divisional matters of sworn and code discipline, sworn promotions, sworn evaluations process, awards recognitions, etc.

  • Assumes project management of responsibilities to contribute to planning, developing, monitoring, and achieving division goals.

 

Delegates work assignments and establishes project priorities;

  • Reviews and approves/disapproves all office correspondence generated within the Command for compliance with department/division policies and writing guidelines.
  • Serves as liaison between other Division management personnel and representatives to ensure timely submission of code and sworn personnel transactions
  • Serves as liaison with Office of Labor Relations (OLR) and ISP HR to accommodate postings of vacancies; receives posting results and disseminates to appropriate work unit for initiation of interview process.
  • Independently responds to requests from the ISP Legal Office in response to labor disputes, Equal Employment Opportunity complaints, Freedom of Information Act, etc. to provide documentation regarding sworn officer promotions, reductions, advancements, and transfers.

 

Serves as the Freedom of Information Act Liaison for the division

  • Notifies the appropriate work units(s) of the FOIA request
  • Develops a tracking mechanism to ensure responses are received by the proper due date;
  • Drafts correspondence to work unit FOIA liaisons involving FOIA related matters.

 

Enters Electronic Personnel Action Requests (EPARs) into the online system, notifies appropriate individuals that EPARs have been entered, monitors EPARs for action, and liaisons with ISP HR regarding next course of action.

  • Coordinates the processing of documentation for general personnel transactions, i.e., transfers, temporary assignments, leaves of absence, pay code/cost center changes, and address/name changes.

 

Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

 

Minimum Requirements

  • Requires knowledge, skill, and mental development equivalent to the completion of four (4) years of college, preferably with courses in public or business administration.
  • Requires prior experience equivalent to three years of progressively responsible administrative experience in a public or business organization, of those three years, two must be with a law enforcement agency.

Preferred Qualifications

  • Prefers three years experience of public and business administration, principles and practices.
  • Prefers three years experience of agency programs and service objectives, activities and operational systems.
  • Prefers three years experience of staff utilization and employee motivation.
  • Prefers three years experience of agency policies and procedures.
  • Prefers two years experience developing and managing a supportive agency program.
  • Prefers two years experience to analyzing administrative problems and adopting an effective course of action.
  • Prefers two years experience developing, installing and evaluating new and revised methods, procedures and performance standards.
  • Prefers two years experience exercising judgment and discretion in developing, implementing and interpreting departmental policies and procedures.
  • Prefers two years experience estimating and budgeting for future needs and cost of personnel, space, equipment, supplies and services.
  • Prefers two years experience developing and maintaining cooperative working relationships.

Conditions of Employment

  • Must successfully pass agency background screening.
  • Must successfully pass agency drug screen.

Work Hours:  Monday - Friday 8:30am - 4:30pm 
Work Location: 801 S 7th St Springfield, IL 62703-2487 
Agency Contact: ISP.JobPostings@illinois.gov
Job Family: Administration/Management 

 

Agency Statement:The Illinois State Police strives for excellence seeking to be one of the premier policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on ourr mission to promote public safety.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

***THE ISP IS A DRUG FREE WORKPLACE***