PUBLIC SERVICE ADMINISTRATOR - ASSISTANT BUREAU CHIEF - FISCAL OPERATIONS

Position Overview

As the Public Service Administrator-Assistant Bureau Chief for the Division of Fiscal Operations, under the Office of the Director; monitors ongoing objectives to meet deadlines in an accurate and timely manner; reviews daily work products to ensure standard accounting principles are followed and established controls are tested and measured; Assigns and reviews work; provides guidance and training to assigned staff; counsels staff regarding work performance: reassigns staff to meet day-to-day operating needs; establishes annual goals and objectives; approves time off; adjusts first level grievances; effectively recommends and imposes discipline, up to and including discharge; prepares and signs performance evaluations; determines and recommends staffing needs.; Ensures the Section's role as administrator of the Procurement and Contract Management processes are carried out in compliance with statute, policy, and procedure; monitors status of active, working, and expired procurements; approves and signs SC14 and SC15 for Contract Management; Ensures the Section's role as administrator of the Accounts Payable processes is carried out in compliance with statute, policy, and procedure; ensures the Section’s role as administrator of the Asset Management System and processes is carried out in compliance with statute, policy, and procedure; approves GRC Requests in SAP and submits GRC reports.

About the Agency

​​The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• Organizes, plans, executes, controls, and evaluates the day-to-day business operations of the Office of Finance Fiscal Sections; Accounts Payable Section, Procurement Section, Property Control Section and Asset Seizure/Forfeiture Section.
• Serves as a full line supervisor.
• Serves as the back-up to the Bureau Chief during times of absence and supports continuity of operations in coordination with the Executive Officer/Chief of Staff and within the established chain of command.
• Monitors the management of the Procurement function.
• Monitors the management of the Accounts Payable function.
• Monitors the management of the Property Control function.
• Monitors the management of the Asset Seizure and Forfeiture function.
• Implements and evaluates policies and procedures.
• Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.
• Requires three (3) years of progressively responsible administrative experience in accounting, external accounting, budget planning and control or public accounting, as well as public or business organization.
• Requires two (2) years of supervisory experience in a public or private sector environment.

Preferred Qualifications

• Prefers two (2) years of experience in labor and employment development.
• Prefers two (2) years of experience in developing, installing, and evaluating new and revised methods, procedures, and performance standards.
• Prefers two (2) years of experience in planning, organizing, or monitoring ongoing objectives to meet deadlines in an accurate and timely manner.
• Prefers two (2) years of experience in analyzing administrative problems and adopting an effective course of action.
• Prefers two (2) years of supervisory experience in a public or private sector environment.
• Prefers two (2) years of experience working in the day-to-day business operations of an Accounting, Procurement Section, Property Control Section or Asset Seizure/Forfeiture Section, department, or organization.
• Prefers two (2) years of supervisory or lead worker experience assigning and reviewing work, conducting performance reviews, recommending and imposing discipline, reassigning staff to meet day-to-day operational needs, and providing support to subordinate staff.
• Prefers two (2) years of experience developing and maintaining cooperative working relationships as a lesion or acting supervisor reporting to an established  chain of command, staff or public stakeholders.

Conditions of Employment

• Must successfully satisfy Illinois State Police background investigation.
• Must pass Illinois State Police drug screening.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Benefits Package

The Illinois State Police offers a robust benefit package including:

• Health, life, vision, and dental insurance.
• 12 weeks paid maternity/paternity leave.
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs.
• Employees earn twelve (12) paid sick days annually.
• Ten to twenty-five (10-25) paid vacation days based on years of service.
• Employees earn three (3) paid personal days pro-rated based on start date.
• Thirteen-Fourteen (13-14) paid state holidays annually.