PUBLIC SERVICE ADMINISTRATOR

Position Overview

The Illinois Department of Natural Resources is hiring two Public Service Administrator positions in the Office of Fiscal Management/Procurement.  These positions are responsible for implementing contract and procurement policies for the Agency, coordinating the bidding, execution and award of assigned contracts, preparing required reports, presides over bid lettings, exercises extensive knowledge of the Illinois Procurement Code and serves a full line supervisor.  We welcome all qualified and interested candidates to apply.

Essential Functions

• Under administrative direction, functions as an Agency Contract Administrator and Procurement Manager for assigned contracts and procurements
• Serves as full-line supervisor
• Plans, organizes and administers the development and implementation of a financial contracting system
• Prepares fiscal analysis and comparative reports gathering data from on-line accounting systems, Comptroller's reports and other financial documents for contracts and obligations for use by the Agency's Chief Fiscal Officer, budget section and auditors
• Prepares and monitors contract reporting requirements
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college with courses in business administration or accounting
• Requires three years of progressively responsible professional experience in budgetary planning

Preferred Qualifications

• Prefers two (2) years of working knowledge of contractual interaction between public and private entities.
• Prefers one (1) year of working knowledge of management and industry standards and norms relative to the respective contracts.
• Prefers two (2) years of ability to utilize complex accounting systems and excel computer software/programs.
• Two (2) years of direct experience utilizing the state's procurement laws and its applicable procurement rules and processes.
• Two (2) years of experience writing specifications for Invitation For Bids, Request for Proposals, modifications and amendments. 

Employment Condition

All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities:

• Ability to pass background check
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Division Statement

Office of Fiscal Management

The Office of Fiscal Management develops budgets, processes payroll, administers workers compensation, manages audits, collects and records cash and receivables, tracks inventory and assets, processes vouchers, and conducts procurements, and holds responsibility for monitoring much of the Department’s operational procedures, to include the review of fiscally related procedures to ensure compliance with all rules, regulations, and accounting standard.