PUBLIC SERVICE ADMINISTRATOR OPT 1 (Logistics Bureau Chief)- 3701501

Position Overview

Under direction of the Academy Deputy Commander, this position is accountable for planning, directing, and managing the Logistics Bureau of Illinois State Police Academy.  The incumbent of this position provides supervision, advice, and direction to the Supervisors of the Quartermaster Section, Facilities Support Section, and Logistical Support Section.  Serves as a full line supervisor.

Job Responsibilities

1. 30% Manages the work activities of the Facilities Support Section, Logistical Support Section, and the Quartermaster Section.

• Manages the maintenance and upkeep of the facilities and grounds at both the Academy and the Pawnee Training Facility, including mechanical work at the Quartermaster.   Reviews and approves job and equipment specifications submitted by the Quartermaster  Section.  Maintains awareness of equipment/uniform issues as they might impact the Department.  Manages the statewide Facility and Resource Service Program for the ISP Academy ensuring the most effective use of training facilities.  Reviews and prepares suggested responses to departmental policy changes, new directives, and changes to legislation impacting the bureau.  Serves as the Fleet Coordinator for the ISP Academy.

2.  25% Serves as full line supervisor.

• Assigns and reviews work, provides guidance and training to assigned staff.  Counsels staff regarding work performance, reassigns staff to meet day-to-day operating needs, establishes annual goals and objectives, approves time off.  Communicates with labor unions to handle grievances, complaints, and personal concerns for unionized employees.  Effectively recommends and imposes discipline, up to and including discharge. Prepares and signs performance evaluations. Determines and recommends staffing needs. Reviews activity reports.  Ensures completion of assignments from the Commander's Office and upper management of the Department.  Consults with the Deputy Commander on major problems experienced within the bureau and seeks the Deputy Commander's approval on all bureau program changes.

3. 20%  Assists with the formulation of the Academy Budget.

• Monitors and evaluates budgetary requests and expenditures for the Facilities Support Section, Logistical Support Section, and Quartermaster Section.  Supervises and monitors the receipt and expenditure of grant funds pertaining to the Quartermaster Section.  Maintains an up to date knowledge of federal and state laws and regulations, particularly as they pertain to state purchasing and grants.

4. 10% Establishes and maintains format and informal lines of communication with the Department.

• Maintains liaison with external vendors, other law enforcement agencies, and contacts in private industry.  Prepares, or has prepared, special reports relating to the Facilities Support Section, Logistical Support Section and Quartermaster Section, or concepts/special assignments as requested by the Commander's Office.

5. 10% Conducts and/or attends meetings related to the Facilities Support Section, Logistical Support Section, and Quartermaster Section; speaks on behalf of the Commander's Office when necessary.

• Arranges, conducts, and/or participates in meetings for issues related to bureau programs; provides or obtains information, or advises others about project status.

6. 5%  Other duties as required or assigned.

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in business or public administration.
2. Requires prior experience equivalent to three years of progressively responsible administrative experience in a public or business organization.
3. Requires extensive knowledge of public and business administration, principles and practices.
4. Requires extensive knowledge of staff utilization and employee motivation.
5. Requires extensive knowledge of labor and employment development.
6. Requires ability to develop and maintain cooperative working relationships and to deal tactfully with controversial problems.

Preferred Qualifications

1. Prefers 1-year experience working with inventory-related systems, policies, and procedure such as Systems Analysis Program (SAP) or a related system.
2. Prefers 1-year experience working with the procurement-related systems, policies, and procedures such as Bid Buy, Enterprise Resource Planning (ERP) or a related system.
3. Prefers 1-year experience planning, coordinating and scheduling training to include identifying training locations, lodging, meals, funding and equipment needs.
4. Prefers 1-year experience with fleet management related systems, policies, and procedures such as Fleet Focus FA/WEX or a related system.
5. Prefers ability to estimate and budget for future needs and cost equipment, supplies and services.
6. Prefers experience working with law enforcement agencies either on the state and federal level.
7. Prefers experience working with Microsoft Office programs including Word, Excel and PowerPoint.
8. Prefers experience supervising clerical and support staff.
9. Prefers experience drafting policy and procedures.
10. Prefers experience conducting interviews for hiring and employment to include interview questions and preferred responses.

Employment Conditions

1. Pass the Illinois State Police Background Investigation.
2. Pass the Illinois State Police Drug Screen.
3. Ability to travel.