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Date:  May 23, 2023

Springfield, IL, US, 62702

Job Requisition ID:  26511

Agency:  Department of Military Affairs  
Salary:  $3,116.00-11,079.00 
Job Type:  Salaried Full Time 
County:  Sangamon 
Number of Vacancies:  1 
Plan/BU:  Gubernatorial Exclusion 062 

Department:  Comptroller 

Schedule:  7.5 daily, M-F

Hours: 8am-4pm (1/2 hr paid lunch)(Can Vary based on Mission Requirements)

Date Posted: 05/23/2023

Last Day to Apply: 06/14/2023

BID NOTICE #:   26511



All applicants who want to be considered for this position MUST apply electronically through the website.


State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.


Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.



Job Responsibilities

Under general direction of the Director, Comptroller Division, serves as Assistant Comptroller for the Agency performing complex fiscal operations and accounting work.  Performs work relating to budget, payroll, and financial reporting.  

Prepares personal services cost data for budget justification requests.  Prepares forms, reports and contracts as required or requested by the Bureau of the Budget, Legislative Branch and other State Agencies, Federal Government, Local Government, and the Agency.  Serves as liaison in administration procedures to ensure Agency policies and procedures are followed.  Develops various reports correspondence and data required from the Division Director by the Director (The Adjutant General).  Prepares Armory and Air Federal-State Agreements for headcount, personal services, and fringe benefits.

Supervises maintenance of the Department’s general revenue and accounting system.  Supervises and verifies the correctness of entries made to the account ledger, GAS II accounting system.  Makes revisions and establishes new accounts as required.  Trains employees using GAS II accounting systems.  Supervises the flow of fiscal documents ensuring timely processing, proper coding, arithmetic accuracy and posting to various accounts.

Serves as payroll officer for the department.  Supervises computation of retroactive pay, insurance adjustments, differential pay, miscellaneous adjustments and various payroll deductions, i.e., savings bonds, optional insurance, credit union deductions, etc. on the on-line payroll system.  Monitors the distribution of department employee’s paychecks on scheduled pay dates to ensure checks are properly distributed.

Supervises, directs, and evaluates professional and paraprofessional staff engaged in accounting and fiscal operations. Organizes workloads of subordinate staff and reviews work product and sets priorities.  Manages staffing schedules and participates in hiring process.  Provides guidance and direction to staff.   Assigns, reviews subordinate workload.  Prepares and signs performance evaluations.  Recommends adjustment of grievances; administers and/or recommends discipline.


(Job Responsibilities continued)

Assigns, supervises and reviews the fiscal and accounting activities under the Federal Support Agreement Revolving Fund.  Audits and processes fiscal transactions of the various programs supported with the Revolving Funds.  Computes, reviews and audits Personal Services Contracts, repair and maintenance contracts, miscellaneous contracts, travel vouchers and invoice vouchers.

Completes all State of Illinois Comptroller’s financial reports, including, but not limited to GAAP, quarterly receivable reporting and locally held fund reporting.

Audits all travel requests and travel vouchers for accuracy.  Supervises staff in auditing and processing all obligating documents, salary refunds, expenditure adjustments, invoice vouchers and various adjustment finance transactions for Departments appropriated and non-appropriated funds.  Supervises the maintenance of all obligation books; supervises the maintenance of reimbursements received from the Federal Government.  Supervises the depositing of all cash receipts received by this Agency.

Performs other duties as required as assigned which are responsible within the scope of the duties enumerated above.



Minimum Qualifications

Requires knowledge, skill and mental development equivalent to completion of four years of college, with courses in business administration and accounting.

Requires three years of progressively responsible experience in a public or business organization to include two years of progressively responsible professional experience in accounting, external auditing, budgetary planning, and control of public accounting. 

Requires extensive knowledge of accounting and auditing theory, principles, methods and procedures.


Preferred Qualifications

Prefers extensive knowledge of laws, rules and regulations relating to State or non-State accounting and auditing and auditing procedures including GAAP reporting.

Prefers working knowledge of office methods, procedures, standard office accounting machines and equipment. 

Prefers extensive knowledge and experience of computer capabilities, usage, and computer software specifically Excel.

Prefers extensive knowledge of laws, rules, and regulations relating to State or non-State accounting and auditing, and auditing procedures, including GAAP reporting.

Prefers Certification as a Certified Public Accountant (CPA).

Prefers three (3) years of experience with fiscal management, compliance auditing, Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB).

Prefers three (3) years of experience with fiscal statement preparation, analysis review of financial data, and reconciliations of various financial data.

Prefers three (3) years of experience working with the principles of governmental accounting and recommended alternative methods of fiscal problem resolution.

Prefers three (3) years of administrative experience in state government or private or public organization in dealing with large fiscal systems.  

Prefers three (3) years of experience with annual financial reporting processes.  

Prefers three (3) years of experience with making decisions involving significant amounts of money and ability to justify and support those decisions.

Prefers three (3) years of supervisory experience with management and leadership skills.

Conditions of Employment

Requires the ability to pass a DoD background investigation and obtain a DoD Common Access Card (CAC) prior to hire or transfer.

About The Agency/Bureau/Program

The Department of Military Affairs works with the members of the Illinois Air and Army National Guard.

Agency Contact:  Natalie Enrietto


Phone #:217-761-2948



  • Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
  • If you are not already signed in, you will be prompted to do so. 
  • State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. 
  • Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.
  • If you have questions about how to apply, please see the following resources:
  • State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
  • Non-State employees: on – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:


*NOTE:  The Department of Military Affairs does not discriminate against any individual because of his or her race, color, religion, sex, national origin, ancestry, age, order of protection status, marital status, physical or mental disability, military status, sexual orientation, pregnancy, or unfavorable discharge from military service in connection with employment, real estate transactions, access to financial credit, and the availability of public accommodations in compliance with the Illinois Human Rights Act, the Illinois Constitution, Title VI of the 1964 Civil Rights Acts, Section 504 of the Rehabilitation Act of 1973, as amended, and the U.S. Constitution.  The Equal Employment Opportunity Office is responsible for compliance and may be reached at 217/557-5667.


Nearest Major Market: Springfield