PURCHASING SPECIALIST
Springfield, IL, US, 62701
Agency: Department of Employment Security
Class Title: EXECUTIVE I - 13851
Skill Option: None
Bilingual Option: None
Closing Date/Time: 11/13/2024
Salary: Anticipated starting salary - $5,703 monthly; Full range $5,703 - $8,170 monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number
42520
Position Overview
The Illinois Department of Employment Security (IDES) is seeking an organized, professional, and results oriented individual to serve as a Purchasing Specialist. Under the direction of a purchasing supervisor, this role will contribute to the efficient operation of the IDES statewide procurement program by planning, researching, and performing all aspects of purchasing for a variety of goods and services, including printing and forms management, commodities, equipment, consulting services and IT software. Responsibilities include close communication with IDES staff and vendors to identify products or services best suited for purchasing requests, drafting contracts and solicitation documents, investigating and resolving vendor issues, and ensuring compliance with state and federal procurement laws. This position provides a great opportunity for someone who has a strong knowledge of procurement best practices and is dedicated to supporting IDES’ mission through strategic purchasing decisions. The ideal candidate will have strong knowledge of Illinois procurement laws and experience working in government procurement and with accounting and e-procurement systems such as SAP or BidBuy. IDES offers a competitive compensation plan, excellent benefits, and a pension program. We invite you to join our innovative team to help make a positive difference in the lives of Illinois employers and job seekers.
Essential Functions
- Under direction, serves as a Purchasing Specialist for the Illinois Department of Employment Security (IDES)
- Serves as a technical resource consultant for purchasing activities
- As directed, monitors and evaluates vendor performance and compliance and investigates purchasing issues
- Utilizing a PC and systems including but not limited to Microsoft Excel, BidBuy and SAP modules, prepares complex analyses of pricing trends and other procurement data
- Reviews and develops various reports utilizing systems including but not limited to Microsoft Excel, BidBuy and SAP modules
- Keeps abreast of changes to federal and state laws, rules and regulations and agency policies and procedures related to procurement
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration
- Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program
Specialized Skills
- Requires one (1) year of professional experience using math formula functionality in Microsoft Excel to create reports
- Requires one (1) year of professional experience using Illinois accounting and e-procurement systems, including SAP and BidBuy
Preferred Qualifications
- One (1) year of professional experience using math formula functionality in Microsoft Excel to create reports
- One (1) year of professional experience using accounting and e-procurement systems; examples of applicable accounting and e-procurement systems include but are not limited to: QuickBooks, SAP, Procurify, Coupa and BidBuy
- One (1) year of professional experience working in finance or procurement
- One (1) year of professional experience reviewing contracts
- One (1) year of experience working in procurement for a large or mid-sized organization with multiple locations
- Professional experience demonstrating organizational skills to manage multiple competing priorities
- One (1) year of professional experience working with state procurement laws, regulations, procedures and guidelines
Conditions of Employment
- Requires engagement with Business Enterprise Program (BEP) contractors and subcontractors and support for the goals of the BEP and the Fair Contracting Task Force.
- Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
- Requires an Illinois State Police background check and self-disclosure of any criminal history.
- Requires ability to travel in the performance of duties, with overnight stays as appropriate.
- This position is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. This job may require a good deal of walking or standing, or involves sitting most of the time with some pushing and pulling of arm or leg controls.
- Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
- This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency
The Illinois Department of Employment Security’s (IDES) mission is to serve Illinois workers and employers to the best of our ability and to use our knowledge of the Illinois workforce to inform sound policy decision making. IDES encourages economic growth and stability in Illinois by providing vital Employment Services to Illinois residents and employers, analyzing and disseminating actionable Labor Market Information, and administering Unemployment Insurance programs.
Work Hours: Monday - Friday; 8:30 am - 5:00 pm
Work Location: 607 E Adams St Springfield, IL 62701-1634
Agency Contact: Don Motley
Email: don.motley@illinois.gov
Posting Group: Leadership & Management
This position DOES contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this
position. As a result, the employee should be aware that if offered non-State employment during
State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive
Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield