Payroll Administrator

Position Overview

The Illinois Department of Natural Resources is seeking to hire a Payroll Administrator for The Office of Fiscal Management.  This position will direct all activities of the agency’s payroll operations unit; establish appropriations for over 100+ regular and contractual pay codes, ensuring eligibility of employees and funding, monitoring available cash balances and appropriation authority; prepare economic analysis for bargaining unit negotiations and other ad hoc reports requested by GOMB, CMS, Governor’s Office and other agency senior staff; prepare hiring requests, staffing and contingency plans.  We welcome all qualified and interested candidates to apply.

Essential Functions

• Subject to administrative approval of the Assistant Chief Fiscal Officer (CFO), functioning with a high degree of independence, performs highly complex responsibilities in developing, implementing, directing, coordinating and forecasting the agency’s payroll and personal services budget projection activities. 
• Assists the CFO and Assistant CFO with agency budget preparation, review and submission. 
• Monitors and establishes control of agency operations expenditures and headcount plans. 
• Works with agency staff to resolve payroll discrepancies. 
• Directs management studies of the payroll procedures. 
• Serves as full-line supervisor. 
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. 

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college with coursework in business administration or accounting.
• Requires prior experience equivalent to three years of progressively responsible administrative experience in accounting, external auditing, or budgetary control. 

Preferred Qualifications

• Three (3) years of experience with Governor’s budget book development, Illinois State Legislative forms, agency personal services budgetary planning or similar public budget development and processes.
• Three (3) years of experience developing personal service projections, headcount tracking and/or reporting, preferably utilizing Microsoft Access.
• Extensive knowledge of laws, rules and regulations relating to state procedures.
• Extensive knowledge and experience in payroll operations and programmatic cost accounting as it relates to personal service expenditures.

Conditions of Employment

All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities:

• Requires completion of a background check and self-disclosure of criminal history.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Division Statement

Office of Fiscal Management

The Office of Fiscal Management develops budgets, processes payroll, administers workers compensation, manages audits, collects and records cash and receivables, tracks inventory and assets, processes vouchers, and conducts procurements, and holds responsibility for monitoring much of the Department’s operational procedures, to include the review of fiscally related procedures to ensure compliance with all rules, regulations, and accounting standard.