Payroll Specialist - Team B (Human Resources Specialist)
Springfield, IL, US, 62702-5170
Agency: Department of Innovation and Technology
Class Title: HUMAN RESOURCES SPECIALIST - 19693
Skill Option: None
Bilingual Option: None
Posting Date: 03/28/2025
Closing Date/Time: 04/10/2025
Salary: Anticipated Starting Salary $6,339 a month; Full Range: $6,339-$9,178/Monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 46024
Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as the Payroll Specialist – Team B providing complex, specialized, professional payroll functions. In this role, you will provide technical support regarding statewide policies and procedures for payroll operations and serve as lead worker. In addition, you will research, compile and direct the preparation of reporting relating to payroll processes, and confer with managers and supervisors throughout DoIT, IL Office of the Comptroller, State Employees Retirement Systems, People Operations staff, legislative staff, and individual employees in response to inquiries relative to payroll processes. This position is also responsible for conducting periodic audits of payroll records to ensure compliance; and train new Team B payroll staff for DoIT on the Central Payroll System and in the implementation of the new laws, procedures, rules, or regulations (i.e., furlough). If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team!
As a State of Illinois employee, you receive a comprehensive benefits package including:
- Competitive Group Insurance benefits including health, life, dental and vision plans.
- Flexible work schedules (when available and dependent upon position)
- 10 -25 days of paid vacation time annually (10 days for first year of state employment)
- 12 days of paid sick time annually which carryover year to year
- 3 paid personal business days per year
- 13-14 paid holidays per year dependent on election years
- 12 weeks of paid parental leave
- Pension plan through the State Employees Retirement System
- Deferred Compensation Program – voluntary supplemental retirement plan
- Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
- Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Essential Functions
⦁ Under general direction, serves as a Payroll Specialist for Team B providing complex, specialized, professional payroll functions for the Department of Innovation & Technology (DoIT).
⦁ Provides technical support regarding statewide policies and procedures for payroll operations.
⦁ Serves as designated lead worker.
⦁ Researches, compiles, and directs the preparation of reporting relating to payroll processes.
⦁ Confers with managers and supervisors throughout DoIT, IOC, State Employees Retirement Systems (SERS), People Operations staff, legislative staff, and individual employees in response to inquiries relative to payroll processes.
⦁ Conducts periodic audits of payroll records to ensure compliance.
⦁ Trains new Team B payroll staff on the Central Payroll System and in the implementation of the new laws, procedures, rules, or regulations (i.e., furlough).
⦁ Performs research studies and special projects for various personnel issues for the Payroll Manager, frequently of a highly sensitive and confidential nature.
⦁ Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to the completion of four (4) years of college.
- Requires two (2) years of professional human resources experience.
Specialized Skills
- Requires two (2) years of professional experience with processing complex payroll transactions such as pay calculations, tax exemptions, deductions, and adjustments.
- Requires two (2) years of professional experience interpreting and applying the Illinois Personnel Code, Illinois Personnel Rules, Position Classification Plan, Pay Plan, and Collective Bargaining agreements to payroll functions to ensure compliance and timely payroll processing.
- Requires two (2) years of professional experience utilizing payroll and timekeeping systems such as Central Payroll System (CPS), Personnel Examination and Eligibility Records System (PEERS), Central Time and Attendance System (CTAS), and ePASS to verify payroll data, analyze entries, and ensure accurate processing of payroll transactions.
- Requires two (2) years of professional experience interpreting and applying state and federal payroll regulations as they relate to payroll processing including tax laws, garnishment processes, and wage and hour laws.
Preferred Qualifications
- Two (2) years of professional experience with processing complex payroll transactions such as pay calculations, tax exemptions, deductions, and adjustments.
- Two (2) years of professional experience interpreting and applying the Illinois Personnel Code, Personnel Rules, Position Classification Plan, Pay Plan, and Collective Bargaining agreements, or similar systems, to payroll functions to ensure compliance and timely payroll processing.
- Two (2) years of professional experience utilizing payroll and timekeeping systems such as Central Payroll System (CPS), Personnel Examination and Eligibility Records System (PEERS),Central Time and Attendance System (CTAS), and ePASS, or similar systems to verify payroll data, analyze entries, and ensure accurate processing of payroll transactions.
- Two (2) years of professional experience interpreting and applying state and federal payroll regulations as they relate to payroll processing including tax laws, garnishment processes, and wage and hour laws.
- Two (2) years of professional experience preparing payroll reports, composing correspondence, and analyzing payroll data utilizing Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Access, and Mobius ensuring grammatical correctness and accuracy of data.
- Ability to effectively gather, solicit and analyze relevant payroll related information and data from stakeholders to support decision-making and problem solving.
- Ability to gain and maintain effective working relationships with associates, vendors, clients, and others.
- Developed verbal and written communication skills to present technical information to others with clarity and precision.
Conditions of Employment
NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position.
- Requires the ability to verify identity.
- Requires employment authorization to accept permanent full-time position with the State of Illinois.
- Requires the ability to pass a position specific, agency required background check.
- Requires self-disclosure of criminal history.
- Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, and any other required equipment or devices.
- Requires the ability to work outside of normal business hours to meet deadlines.
- Requires the ability to lift and carry objects or equipment weighing up to 10 pounds. This is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing.
- Requires the ability to travel in performance of duties.
The conditions of employment listed are incorporated and/or related to any duties included in the position description.
Work Hours: 8:30 AM - 5:00 PM Monday - Friday
Work Location: 120 W Jefferson St Springfield, IL 62702-5170
Agency Contact: Lorna Bock
Email: Lorna.A.Bock@illinois.gov
Posting Group: Fiscal, Finance & Procurement
This position DOES contain “Specialized Skills” (as that term is used in CBAs).
The Department of Innovation & Technology (DolT) is the state's IT agency delivering an enterprise approach to statewide technology, innovation, and telecommunication services, as well as policy and standards development, lifecycle investment planning, and cybersecurity services. With over 1,500 employees, DolT delivers IT services and innovative solutions to customer agencies to improve services provided to Illinois residents, DolT offers employees the opportunity to advance their careers, develop new skills and reach their potential, both personally and professionally. DoIT is committed to promoting and preserving a workplace culture that embraces diversity and inclusion. We welcome and value employees with different backgrounds, life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation.
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com