Personnel Transactions Staff Analysis Unit Manager
Springfield, IL, US, 62762
Job Requisition ID: 45304
Opening Date: 04/16/2025
Closing Date: 04/29/2025
Agency: Department of Human Services
Class Title: PUBLIC SERVICE ADMINISTRATOR - 37015
Skill Option: General Administration/Business Marketing/Labor/Personnel
Bilingual Option: None
Salary: Anticipated Salary: $8,250 - $10,250 per month ($99,000 - $123,000 per year)
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Supervisory Exclusion from RC063 Collective Bargaining Coverage
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.
When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Posting Identification Number 45304
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Department of Human Services (IDHS) Division of Early Childhood (DEC) is seeking to hire an energetic and detail-oriented manager to oversee the operations of the Department of Human Services, Human Resources Bureau, Personnel Transactions Staff Analysis Unit within the HR Bureau in the Chief of Staff’s Office. The manager plans, develops, directs and implements operation of staff in the Personnel Transactions Staff Analysis Unit engaging in Department of Human Services (DHS) and DEC personnel processes and procedures, personnel tracking system/database and related documentation filing system regarding personnel and transactions to promote compliance with state and federal requirements as well as advance equity, racial justice, inclusion, and diversity. The manager will oversee confidential, sensitive, and/or controversial inquires and/or issues to resolve in a professional and an effective and efficient manner, which includes, but is not limited to, increase/decrease salary action, promotions, transfers, demotions, discharges, suspensions, posting of vacancies, and performance reports and insurance program participations. Additionally, the manager will create and implement cutting-edge professional development and training plans for DEC supervisors and staff. The Division of Early Childhood is one of six divisions within the Illinois Department of Human Services. DEC serves to strengthen and centralize Child Care, Early Intervention, and Home Visiting within DHS. The DEC vision is for Illinois’ young children and families to have the supports they need to achieve their full potential. The DEC mission is to enhance access to programs and services that support whole child development. The DEC is committed to the following guiding values - Whole Child Focus, Quality Service Delivery, Equity, Relentless Pursuit of Mission, Respect & Dignity, and Stability & Sustainability.
Essential Functions
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Serves as the Manager of the Personnel Transactions Staff Analysis Unit within the Bureau of Human Resources in the Division of Early Childhood’s Chief of Staff Office.
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Develops and disseminates informational and cutting-edge training materials for the Division.
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Serves as full-line supervisor.
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Responds to audit inquires and plans, controls, and manages bureau’s involvement with special surveys and/or analytical studies regarding Division’s personnel processes and procedures.
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Serves as a panel member on interviews for the Division.
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Represents the Bureau Chief or Chief of Staff at meetings, conferences, retreats, and other forums within the agency regarding personnel transactions.
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Performs other duties as assigned and/or required, which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
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Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.
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Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in a public or business organization.
Preferred Qualifications
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Three (3) years of professional experience working within the field of human resources as it relates to personnel transactions, labor relations and collective bargaining agreements, and policies, procedures, and practices for a public or private organization.
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Three (3) years of professional experience handling sensitive personnel transactions, communicating effectively (written and oral) to identify and resolve human resources / labor relations issues, and adopting efficient and effective course(s) of action.
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Three (3) years of professional experience analyzing and interpreting complex human resource / labor relations data and reviewing corresponding statistical and/or written reports for completeness and accuracy to generate statistical and/or written reports.
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Three (3) years of professional experience in conducting performance management and continuous quality improvement activities for a public or private business organization to analyze and evaluate efficiency and effectiveness, generating corresponding tracking systems, statistical and/or written reports, and quality assurance checks and corresponding recommendations.
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Two (2) years of professional experience creating and developing cutting-edge professional development and training materials as well as providing and facilitating corresponding training sessions.
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Two (2) years of professional supervisory experience assigning work, providing guidance and feedback to subordinates, training and developing staff, recommending discipline, and preparing and signing performance evaluations.
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One (1) year of professional experience with internal audit inquiries.
Conditions of Employment
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Requires the ability to travel (extensively) with overnight stays.
*All conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon - Fri, 8:30am - 5:00pm; 1-hour unpaid lunch
Work Location: 100 South Grand Ave E, Springfield, Illinois, 62762
Division of Early Childhood
Chief of Staff
Human Resources Bureau/ Personnel Transactions Staff Analysis Unit
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Leadership & Management; Employee Services; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
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A Pension Program
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Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
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3 Paid Personal Business Days annually
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12 Paid Sick Days annually (Sick days carry over from year to year)
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10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
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Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
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13 Paid Holidays annually, 14 on even numbered years
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Flexible Work Schedules (when available dependent upon position)
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12 Weeks Paid Parental Leave
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Deferred Compensation Program - A supplemental retirement plan
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Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
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Federal Public Service Loan Forgiveness Program eligibility
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GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
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5% Salary Differential for Bilingual Positions
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Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
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donotreply@SIL-P1.ns2cloud.com
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systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield