Procurement Public Service Administrator

Position Overview

COME JOIN A TRANSFORMATIVE TEAM, with a record of proven, positive impact to the State of Illinois. 

The Illinois Office of the Comptroller is seeking applicants for the position of Procurement Public Service Administrator (PSA)

The Comptroller is the chief fiscal control officer for the Illinois government, charged by the constitution with maintaining the state’s central fiscal accounts and ordering payments into and out of the appropriate funds. The office processes more than 16 million transactions annually and serves as a “fiscal watchdog” to ensure that all state payments meet the requirements of the law. The Comptroller’s office provides meaningful and timely fiscal information to help state policymakers adopt effective policies. The office continually seeks new ways to improve how it serves the public. The Comptroller has updated and streamlined the Comptroller’s website and has led the process of updating the state’s payroll and accounting systems. Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the state’s financial information available to all.  

Under direction of the Chief Procurement Officer (CPO), the Procurement PSA plans, organizes, coordinates, and conducts agency procurement for supplies and service acquisitions, including advertising for bids or information and awarding of contracts. The incumbent makes recommendations for the development and implementation of policies and procedures and administers and monitors contracts to ensure compliance and management of contracts. The Procurement PSA performs special studies to report management information for fiscal planning and procurement trends, maintains confidentiality of procurement or bidding, and is involved with situations and issues that are highly confidential or sensitive requiring consultation with the CPO.

Job Responsibilities

• Administers and monitors Illinois Office of the Comptroller (IOC) contracts that are timely and cost-effective in accordance with appropriate procurement methods while ensuring compliance with the Illinois Procurement Code, statutes, rules and regulations, and any IOC internal policies or procedures.
• Prepares, processes, coordinates and manages procurements in the eProcurement system.
  • Creates bid documents, solicits bids through small purchase and formal procurement processes, conducts bid openings and recommends awards
  • Maintains schedule of contracts
• Makes recommendations for the development and implementation of policies and procedures for procurements within Business Enterprise Program (BEP), Disadvantaged Business Enterprise (DBE) Program, Small Business Set-Aside (SBSA) Program, and Veteran Business Program (VBP).
  • Ensures compliance within these programs and goals.
  • Provides guidance and interpretation of all rules, regulations and/or statutes.

Minimum Qualfications

• Requires knowledge, skill and mental development equivalent to completion of four years college, preferably with courses in supply chain management, business or public administration, accounting, statistics, economics, finance, or a directly related degree.
• Requires three (3) years of professional experience in procurement, accounting, or fiscal operations in a public or business organization.

Any equivalent combination of training and experience will be considered.

Preferred Qualifications

• Prefer one (1)  year of experience conducting procurements utilizing a  an ERP or e-procurement system.
• Prefer one (1) year of experience working with the Illinois Procurement Code.
• Prefer experience working with procurement program regulations such as those covered by the Business Enterprise Program (BEP), Disadvantaged Business Enterprise Program (DBE), Small Business Set-Aside Program (SBSA), and Veteran Business Program (VBP.

Knowledge, Skills, and Abilities

• Requires ability to express ideas clearly both orally and in writing.
• Requires ability to develop and maintain satisfactory working relationships with employees, legislatures, judicial and executive branch officials, other office representatives and the general public.
• Requires the ability to prepare comprehensive reports.
• Requires extensive knowledge of difficult research and statistical methods and techniques, sources or information, and methods of presentation.
• Requires the ability to analyze and interpret technical records and documents.
• Requires thorough knowledge of laws, administrative rules, regulations, procedures and policies governing the Office of the Comptroller and the interpretation, implementation and application of such laws.
• Requires ability to plan and prioritize complex projects and to manage them from conception to conclusion, including identifying and resolving problems to ensure project accuracy and timelines.
• Requires knowledge of project management techniques.
• Requires ability to exercise judgment and discretion in developing, implementing and interpreting departmental policies and procedures.
• Requires extensive knowledge of personal computers and software.

Benefits

This position is eligible to be a member of the State of Illinois Group Insurance program which includes health, dental, vision, and life insurance coverage options. Additionally, this position will annually accrue 12 paid sick days, a minimum of 12 paid vacation days, 4 paid personal days, and be afforded 14 paid state holidays, prorated based on start date.  

Equal Employment and Commitment to Diversity

The Illinois Office of Comptroller provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender, gender identity or expression, sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. The Illinois Office of Comptroller is committed to the fair and equal employment of individuals with disabilities under the ADA. It is the Illinois Office of Comptroller's policy to provide reasonable accommodation to qualified individuals with disabilities unless the accommodation would impose an undue hardship on the company. The Illinois Office of Comptroller prohibits any harassment of, or discriminatory treatment of, employees or applicants based on a disability or because an employee has requested reasonable accommodation.  

The Illinois Office of Comptroller is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the agency and are valued for their skills, experience, and unique perspectives. This commitment is embodied in agency policy and organizational culture.