Property and Records Manager

• Serves as the Property and Records Manager for the Illinois Department of Early Childhood (IDEC). 
• Organizes, implements, and evaluates policies effectuating the IDEC Property Management processes.     

• Serves as a full-line supervisor. 

• Performs other duties as required or assigned, which are reasonable within the scope of duties enumerated above. 

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college with coursework in public administration, business management, records management, or closely related fields of study. 

• Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in a public or business organization with property accountability or records management. 

• Prefers three (3) years of professional work experience in a public or private organization coordinating, monitoring, and evaluating property management and records management processes, including asset tracking, inventory control, and records retention, ensuring compliance with applicable local, state, and federal regulations.
• Prefers two (2) years of professional work experience implementing and utilizing asset and/or records management tracking software [e.g., IBM Maximo, Archibus, SAP Enterprise Asset Management (EAM), FileTrail, Laserfiche, or similar).
• Prefers one (1) year of professional work experience working with property or records retention and disposal schedules, archival processes, and related documentation in compliance with applicable state and federal laws and regulations (e.g., State Records Act, State Records Commission, or similar).
• Prefers completion of a relevant professional certification in property or records management and/or project management (e.g., Certified Records Manager (CRM), Certified Records Analyst (CRA),  Project Management Professional (PMP), or similar).
• Prefers two (2) years of direct-line supervisory experience leading property and/or records management staff, including assigning/reviewing work assignments, providing guidance and training to assigned staff, counseling staff work performance, reassigning staff to meet day-to-day operating needs, establishing measurable annual goals and objectives, approving time off, adjusting first-level grievances, preparing/signing performance evaluations, recommending and imposing various levels of discipline, and/or adhering to confidentiality standards regarding the maintenance and handling of employee confidential and sensitive information practices. 

The Illinois Department of Early Childhood (IDEC) was signed into law in June of 2024 with the focus of making early childhood education and care services simpler, better and fairer for families with young children across the state. During fiscal years FY25 and FY26, IDEC will be working through transitioning data, programs and services from three state agencies – the Department of Children and Family Services (DCFS), Illinois Department of Human Services (IDHS), and the Illinois State Board of Education (ISBE), – to IDEC in order to be fully operational by July 2026.     

Illinois strives to be the best state in the nation to raise a family with young children and IDEC is committed to continue putting children and families center while reducing complexities and finding efficiencies in the system and advancing equity.