Public Service Administrator-EARS (Expenditure Analysis & Review)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

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Date:  Feb 6, 2024
Location: 

Springfield, IL, US, 62704-1884

Job Requisition ID:  35563

Agency :  Illinois Office of Comptroller 
Closing Date/Time: 02/28/2024
 
Salary:   $55,000.00-$95,000.00/year  
Job Type:   Salaried Full Time  
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU:     

 

****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

 

Posting Identification Number  35563

Position Overview

COME JOIN A TRANSFORMATIVE TEAM, with a record of proven, positive impact to the State of Illinois. 

The Illinois Office of Comptroller is seeking applicants for the position of Public Service Administrator-EARS (Expenditure Analysis & Review).

 

The Comptroller is the chief fiscal control officer for Illinois government, charged by the Constitution with maintaining the state’s central fiscal accounts and ordering payments into and out of the appropriate funds. The office processes more than 16 million transactions annually and serves as a “fiscal watchdog” to ensure that all state payments meet the requirements of the law. The Comptroller’s office provides meaningful and timely fiscal information to help state policymakers adopt effective policies. The office continually seeks new ways to improve how it serves the public. The Comptroller has updated and streamlined the Comptroller’s website and has led the process of updating the state’s payroll and accounting systems. Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the state’s financial information available to all. 

 

MAJOR FUNCTION: Under Administrative direction of the Manager of the Expenditure Analysis & Review (EARS) Section, supervises EARS staff, conducts research into and analysis of expenditures of agencies and individuals to respond to requests from the public, the news media, and other governmental agencies; completes long-range projects as directed by Expenditure Analysis Review Section Manager and compiles data for such reports.

 

Job Responsibilities

  • Supervising EARS staff concerning daily work requests, time off and oversees the completion of EARS staff duties. Maintains a daily and monthly log for the EARS department regarding requests via phone, internet, and mail for the IOC Research & Fiscal Reporting Department. Analyzes expenditures and object code information; organizes information into reports and develops tables.
  • Responsible for completing requests from financial institutions for reverifications of employment, other governmental agencies for specialized reports regarding employee/retiree/vendor history and the media/public.
  • Maintains employee/retirement/vendor data; responds to employment verification requests and a clear working knowledge of the IOC’s (Illinois Office of the Comptroller’s) EVR system.
  • Responds to requests for information as directed by the Manager, including long-range projects.
  • Performs other related duties as required or assigned which are reasonably within the scope of the duties defined above.

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college.
  • Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in a public or business organization including experience in financial reporting, records retrieval, payroll, verifications of employment, deferred compensation, EVR (Electronic Vendor Records) and compliance under the Freedom of Information Act or combination of training and experience.

 

 

Preferred Qualifications

  • Prefers 3 years of experience interpreting, implementing and applying administrative rules, regulations, procedures, and policies of a similar nature as to the business, public administration, principles and practices of the Illinois Office of Comptroller.

 

 

Knowledge, Skills, and Abilities

  • Requires extensive knowledge of office programs and service objectives, activities, and operational systems.
  • Requires ability to express ideas clearly both orally and in writing.
  • Requires ability to develop and maintain satisfactory working relationships with employees, department directors, legislatures, financial directors, judicial and executive branch officials, other office representatives and the public.
  • Requires ability to plan and prioritize complex projects and to manage them from conception to conclusion, including identifying and resolving problems to ensure project accuracy and timeliness.
  • Requires thorough knowledge of project management techniques and the principles of effective leadership and supervision.
  • Requires ability to develop and manage an office program and analyze problems, adopt an effective course of action for staff utilization and employee motivation.
  • Requires ability to exercise judgment and discretion in developing, implementing, and interpreting departmental policies and procedures.

 

 

Benefits

This position is eligible to be a member of the State of Illinois Group Insurance program which includes health, dental, vision, and life insurance coverage options. Additionally, this position will annually accrue 12 paid sick days, a minimum of 12 paid vacation days, 4 paid personal days, and be afforded up to 14 paid state holidays, prorated based on start date.

Equal Employment and Commitment to Diversity

The Illinois Office of Comptroller provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender, gender identity or expression, sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

The Illinois Office of Comptroller is committed to the fair and equal employment of individuals with disabilities under the ADA. It is the Illinois Office of Comptroller's policy to provide reasonable accommodation to qualified individuals with disabilities unless the accommodation would impose an undue hardship on the company. The Illinois Office of Comptroller prohibits any harassment of, or discriminatory treatment of, employees or applicants based on a disability or because an employee has requested a reasonable accommodation.

The Illinois Office of Comptroller is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the agency and are valued for their skills, experience, and unique perspectives. This commitment is embodied in agency policy and organizational culture.

 

NOTE: This position does not require a current grade from Central Management Services.

Work Hours:  Monday - Friday, 7.5 hours/day  
Work Location: 325 W Adams St, Springfield, Illinois, 62704-1884  
Agency Contact:  Kammy Ferrigno

Human Resources for Illinois Office of Comptroller

325 West Adams Street, Room 102

Springfield, Illinois 62704

217-785-1102

Incoming@illinoiscomptroller.gov

 

Job Family:  Fiscal, Finance & Procurement; Science, Technology, Engineering & Mathematics  

 

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com