Purchasing Administrator (EXECUTIVE II OPTION M1)

Position Overview

The Illinois Department of Corrections is looking for a highly motivated Purchasing Administrator which will serve in our Public Safety Shared Services Purchasing Department. The successful candidate will organize, plan, execute, control and evaluate all aspects of the purchasing and financing policy. In addition, the position will direct management on research studies, analyze administrative and procedural problems of the purchasing program and serve as a liaison with the Office of the Comptroller and Central Management Services for purchasing and financing matters. If interested in this unique opportunity, please apply according to the instructions listed on the posting. We encourage all qualified applicants to apply.

Job Responsibilities

1. Organizes, plans, executes, controls and evaluates for all aspects of the purchasing and financing policy throughout the Center.
2. Directs management on research studies, analyzing administrative and procedural problems of the purchasing program.
3. Serves as liaison with the Office of the Comptroller and Central Management Services for purchasing and financing matters.
4. Plans, develops and coordinates purchasing training programs.
5. Implements policies and procedures for all aspects of Supplier Relationship Management Program, including supplier score carding, and process implementation.
6. Provides backup support for other purchasing and financing personnel within the Center, checking documents for appropriateness and procedural accuracy regarding methods of purchase, filing and supervising staff.
7. Provides support for bidding process for Invitation for Bids and Requests for Proposals with respect to Purchase of Goods, including the bidding review process, creation and maintenance of documentation, and all postings to the Illinois Procurement Bulletin.
8. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.
2. Requires two (2) years of responsible administrative experience in a public or business organization.

SPECIAL SKILLS REQUIREMENTS:

1. Of the two years of experience above, requires two (2) years of responsible administrative experience in budgeting or financial management in State of Illinois or local government.
2. Requires working knowledge of State of Illinois budget and financial laws, regulations, procedures and processes.

Preferred Qualifications (In Order of Significance)

1. Prefers at least two (2) years of finance administration experience.
2. Prefers at least two (2) years of working experience processing procurements.
3. Prefers experience in drafting contractual language.
4. Prefers experience in contract review and evaluation.
5. Prefers experience in preparing and leading employee-based training.
6. Prefers ability to utilize independent research skills.
7. Prefers previous work experience in a correctional setting.
8. Prefers ability to properly interpret Department policy to end users.
9. Prefers functional familiarity of PC based operations.

Conditions of Employment

1. Requires ability to pass the IDOC/IDJJ background check.
2. Requires ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug Testing policy. The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.
3. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion.  This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.