RECORDS AND INFORMATION MANAGEMENT UNIT CHIEF (TECHNICAL MANAGER V)
Springfield, IL, US, 62703
Agency: Department of Transportation
Position Title: Technical Manager V
Closing Date/Time: 01/28/2025
Salary: Anticipated Starting Salary $6,519 Monthly; Full Range $6,519 - $10,831 Monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: NR916 Pro-Tech Teamsters
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 44087 - IPR# 47760
Position Overview
This position is responsible for the management, retention, and disposal of active, inactive, and vital records regardless of medium or format, Records Center facility management. The incumbent is also responsible for procedure development, quality assurance and compliance issues, budgeting and time management oversight, department-wide Records and Information Management (RIM) training, and staff training, evaluation, and development.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Essential Functions
- Surveys the business and regulatory environment to optimize current and future records and information management operations.
- Reviews work product to validate and ensure outputs align with business plans and strategic objectives; identifying opportunities for RIM process improvements.
- Develops periodic reports by gathering and analyzing data and information related to the RIM program. Reviews, monitors, and provides metrics that measure the productivity and performance of the RIM program.
- Ensures subordinate training, evaluation, and development.
- Provides guidance and direction department-wide in centralized and decentralized file management operations to improve access and control.
- Provides training regarding RIM processes in compliance with policies and procedures. Reviews and updates RIM procedures, providing suggestions for updates to RIM policies. Delegates RIM responsibilities to ensure the creation, capture, management, preservation, retention, and disposition of comprehensive authentic records.
- Assists with implementing, managing, and testing a plan to protect organizational vital records and information assets. Assists with implementing, managing, and testing the business continuity plan to protect the organization’s mission-critical records and information assets.
- Communicates department policies promoting the value of RIM principles and best practices.
- Performs other duties as assigned.
Minimum Qualifications
- Completion of a bachelor’s degree majoring in business administration, business information technology, computer science, management information systems, information technology, or a related field PLUS three years of experience in records and information management; OR Eleven years of experience in records and information management.
Preferred Qualifications
- Supervisory experience.
- Working knowledge of records and information management techniques and organizational concepts.
- Ability to plan and direct efforts of employees for efficient accomplishment of program objectives.
- Ability to maintain harmonious relationships with employees, agency officials, and the public.
Conditions of Employment
- The Conditions of Employment listed here are incorporated and related to any of the job duties as listed in the job description.
- Valid driver’s license.
- Occasional statewide travel which may include overnight stays.
- Ability to successfully pass a background check.
About the Agency
The Illinois Department of Transportation is seeking to hire a Records & Information Management Unit Chief.
The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity, and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.
Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.
The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:
- Monday-Friday work schedule
- Flexible work schedules in several program areas (flexible time, hybrid scheduling)
- Health, Life, Vision, and Dental Insurance
- Pension Plan
- (12) Weeks paid Maternity/Paternity Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
- Employees earn (3) paid Personal Days annually
- (13-14) paid holidays annually (based on start date)
- Tuition Reimbursement
- Employee Assistance Program and/or mental health resources
We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.
Work Hours: 8:00 am - 4:30 pm Monday-Friday
Work Location: 2100 Eastdale Ave, Springfield, Illinois, 62703
Office: Office of Finance and Administration/Bureau of Business Services
Agency Contact: DOT.CONTACTHR@ILLINOIS.GOV
Posting Group: Transportation; Employee Services; Leadership & Management; Office & Administrative Support
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
Seasonal and temporary workers should use a personal e-mail address when applying for jobs.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield