Radioactive Materials Assistant
Springfield, IL, US, 62704-4462
Agency: Emergency Management Agency
Class Title: ADMIN ASSISTANT I - 00501
Skill Option: None
Bilingual Option: None
Closing Date/Time: 01/30/2025
Salary: Anticipated Starting Salary is $5,423/month; full range is $5,423-$7,721/month, CBA Language applies
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Resume Preferred but Not Required
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 44064
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
About the Position:
Join a dynamic and vital team as an Administrative Assistant for the Radioactive Materials Division. In this critical role, you will be at the forefront of managing licensing processes and facilitating effective communication between the Division, agency staff, and the public. Your expertise will ensure the efficient processing of radioactive material licenses, with responsibilities ranging from data entry to correspondence management, and maintaining the Division's electronic database.As the central point of contact for the Division, you will play an essential role in overseeing applications, routing correspondence, and ensuring the accurate entry and filing of documents. Your contributions will directly support the smooth operation of the Division, as you assist with purchase requests, data entry into SAP systems, and support the Radiological Task Force during emergencies. If you are detail-oriented, have strong organizational skills, and thrive in a collaborative environment, this position offers the opportunity to make a significant impact in a crucial, regulatory field.
Essential Functions
- Serves as the Administrative Assistant for the Radioactive Materials Division.
- Serves as the liaison between the Radioactive Materials Division and the rest of the agency as well as the general public.
- Maintains the Radioactive Materials electronic file database.
- Processes requests for purchases, tracks deliverables and makes deductions from appropriate cost centers, and serves as the Division's primary SAP data entry representative.
- Processes requests and notification of reciprocal work under other U.S. Nuclear Regulatory Commission or Agreement State licenses and inspection reports from state inspectors for radioactive materials.
- Performs duties of assigned team position as a member of the Radiological Task Force and remains available for callback during radiological and nuclear emergencies.
- Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
- Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program.
Preferred Qualifications
- Prefers one (1) year of experience working with data entry systems, record review and data quality practices.
- Prefers one (1) year of experience answering public inquiries on technical topics.
- Prefers one (1) year of experience accurately proofreading technical documents.
- Prefers extensive knowledge of composition, grammar, spelling and punctuation.
Conditions of Employment
- Requires the ability to travel in the performance of duties, with overnight stays as appropriate. Requires appropriate, valid driver's license.
- Requires a criminal history check through the Illinois State Police.
- Requires the ability to use state supplied equipment (cellphone, laptop, etc.).
- Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
Work Hours: Mon - Fri; 8:00a - 4:30p
Work Location: 1035 Outer Park Dr, Springfield, Illinois, 62704-4462
Agency Contact: EMA Human Resources
Email: EMA.Jobs@Illinois.gov
Posting Group: Office & Administrative Support; Environmental & Natural Resources; Public Safety
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com