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SENIOR PUBLIC SERVICE ADMIN Opt 1 - PROCUREMENT OFFICER

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  May 12, 2022
Location: 

Springfield, IL, US, 62701-1411

Job Requisition ID:  15378

DCFS is deeply committed to the welfare and protection of children.  Our goal is to protect children by strengthening and supporting families.  In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.  The Division of Budget and Finance plays a supporting role in the Department’s operations by working to ensure the agency’s financial stability and implementation of sound budgetary practices.

 

Agency: Department of Children and Family Services
Closing Date/Time: 06/03/2022
Salary: $4,295 - $13,237 (anticipated starting salary $8,334 - $10,834)
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: Exempt under 4d(1), (2), (3), or (6) Gubernatorial (Management Bill) 000 

 

The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Agency Procurement Officer.  Subject to management approval, this position will plan, direct, and administer all agency-specific procurement functions and serve as an expert authority in the planning and development of all aspects of policy for the sourcing and contracting of procurements specific to DCFS.  The position will serve as agency spokesperson to various internal and external entities regarding agency-specific procurement policies and issues.  This position will develop regular reports on agency-specific spend status and projections and will oversee subordinate professional staff.  This position provides a great opportunity for a motivated individual who is interested in providing oversight to ensure that DCFS implements sound fiscal policies and procedures in the administration of agency procurement.  DCFS offers a competitive compensation plan, excellent benefits, and a pension program.  The ideal candidate for this position will have excellent organizational skills and strong leadership skills.  We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.


****A RESUME IS REQUIRED FOR THIS JOB POSTING****
Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees
earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your
application. Please note that the Department of Children and Family Services must verify proof of higher education for
any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the
position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.

Job Responsibilities

1.  Serves as Agency Procurement Officer, acting authoritatively as principal policy formulating administrator for Department procurement operation

  • Plans, directs, implements, and administers all agency-specific procurement functions
  • Serves as an expert authority in the planning development of all aspects of policy for the sourcing and contracting of all procurements specific to DCFS
  • Develops new legislative, and programmatic initiatives, working in concert with the CMS Bureau of Strategic Sourcing and the Executive Ethics Commission State Purchasing Officer (EEC SPO) to enhance the effectiveness and efficiency of procurements
  • Develops and implements strategic planning and evaluation efforts for the Department's procurement function s
  • Collaborates with CMS Bureau of Strategic Sourcing and the EEC SPO to develop and implement policies, procedures and guidelines for the agency to continually improve the productivity of agency spend categories with an emphasis on demand management and streamlined procurement processes
  • Jointly possesses approval authority with the CFO and Director for all agency-specific procurements and contracts
  • Jointly possesses approval authority with the CFO and Director for all agency-specific procurements and contracts
  • Provides extensive input into ERP and other related financial systems
  • Engages with Business Enterprise Program (BEP) contractors and subcontractors and provides support for the goals of BEP and the Fair Contracting Force

2.  Serves as official agency spokesperson to various internal and external entities, including the Governor's Office, legislature, Office of Management and Budget, vendors, contractors, and public, private, and federal officials regarding agency-specific procurement policies and issues, possessing substantial independent authority to negotiate and bind the agency to contractual and operational agreements for agency-specific procurements.

  • Possesses independent authority to commit and reallocate Office of Procurement and Strategic Sourcing resources to enhance the efficiency of services provided 
  • Serves as spokesperson before legislative committees and other interest groups to interpret the position of the agency regarding legislative and operational proposals affecting procurements
  • Supports CMS in negotiations of CMS-led contractual procurements on behalf of DCFS
  • Drives or travels to various locations in the performance of duies

3.  Serves as full line supervisor

  • Assigns and reviews work
  • Provides guidance and training to assigned staff
  • Counsels staff regarding work performance
  • Reassigns staff to meet day-to-day operating needs
  • Establishes annual goals and objectives
  • Approves/disapproves time off requests
  • Adjust first level grievances
  • Effectively recommends and imposes discipline, up to and including discharge
  • Prepares and signs performance evaluations
  • Determines and recommends staffing needs

(Job Responsibilities continued)

4.  Develops regular reports on agency-specific spend status and projections

  • Develops ongoing reports of performance versus saving targets for each spend category
  • Develops and submits summaries for sourcing strategies for agency-specific procurements
  • Monitors and reports on DCFS compliance with CMS procurement strategies and policies set forth for those procurements which are CMS-led within DCFS
  • Establishes annual total cost reduction targets for the portfolio of agency-specific procurements in consultation with the Director
  • Maintains ongoing records of cost reduction targets and progress towards goals and submits to the Director, EEC SPO, and CPO

5.  Independently and through subordinates staff oversees evaluating proposals received from vendors

  • Negotiates with vendors and makes decisions regarding vendor selection
  • Develops sourcing and cost-reduction strategies for the portfolio of agency-specific contracts procured by the Department
  • Monitors to ensure strict compliance with the Procurement Code, the Standard Procurements Rules, all relevant federal, state and local procurement laws and regulations, and all industry standards and indices
  • Clarifies logistics of contracts with vendors in order to most efficiently and effectively meet agency requirements
  • Independently negotiates substantial and/pr logistically complex contractual procurements and oversees procurements of a smaller scale
  • Serves as the primary agency resource in the handling and resolution of vendor protests on agency-specific contracts resulting from formal bids
  • Solicits internal and external legal consultation as deemed appropriate and determines final disposition on the protests with the Director and EEC Chief Procurement Officer
  • Serves as a point of contact for all problem resolution issues from vendors and takes corrective action when substantiated

6.  Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

 

Knowledge, Skills, and Abilities

1.  Requires knowledge, skill and mental development equivalent to completion of four years of college, with coursework in business management or a related field

2.  Requires four years of progressively responsible administrative experience in a business or public organization

 

Preferred Qualifications

1.  4 years of professional experience in purchasing, business management, and managing cross-functioning organizational entities in a public or business organization

2.  4 years professional experience in directing and/or monitoring the development and implementation of budget plans in a public or business organization

3.  4 years of professional experience analyzing spending and projected expenditures

4.  4 years experience supervising professional staff

5.  4 years of professional experience representing a public or business organization

6.  Master's degree in business administration or related field

 

Physical Requirements

Employment Conditions

1.  Requires the ability to pass a background check

2.  Requires possession of a valid driver's license and ability to travel

3.  Per Executive Order 2018-07, requires engagement with Business Enterprise Program (BEP) contractors and subcontractors and support for the goals of the BEP program and the Fair Contracting Task Force when applicable

Education Degree

Requires knowledge, skill and mental development equivalent to completion of four years of college, with coursework in business management or a related field

Education Major

Business administration or related field

Work Hours:  Monday - Friday 8:30am - 5:00pm

Work Location: 406 E Monroe St Springfield, IL 62701-1411

Agency Contact: 

Ryan Henke

Email: ryan.henke@illinois.gov

Phone #:217-782-7823

Job Function:  Fiscal/Finance/Business; Administration/Management

Revolving Door:

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this
position.  As a result, the employee should be aware that if offered non-State employment during 
State employment or within one year immediately after ending State employment, the employee shall, 
prior to accepting any such non-State employment offer, notify the Office of the Executive 
Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com