SENIOR PUBLIC SERVICE ADMINISTRATOR (RECORDS/FACILITY ID MANAGEMENT, MANAGER)

Job Overview

The Illinois Environmental Protection Agency (EPA), Division of Legal Counsel (DLC), Division of Records Management/FOIA is seeking a highly qualified individual to serves as a Senior Public Service Administrator, Opt 1, to serve as the Section Manager for the Records and Facility ID Management section. The ideal candidate for this position will be organized, detailed and possess the ability to adapt to change in a collaborative, fast paced environment. The ideal candidate will also need to be able to communicate effectively verbally, electronically and in writing with both internal and external stakeholders.

The benefits of working at the IEPA include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply.

Essential Functions

• Directs, coordinates, and reviews the activities of highly responsible and sensitive administrative and policymaking
  functions for the Agency Records Management Program and Records/Facility ID Management Section;
• Plans, develops, evaluates, and administers the statewide Document Management Program;
• Meets and consults with the Division Manager in the overall planning of the Agency Records Management
  Program and facility site inventory;
• Serves as a full-line supervisor;
• Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated
  above.

Minimum Qualifications

•  Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with
  courses in business or public administration.   
•  Requires prior experience equivalent to four years of progressively responsible administrative experience in a public or
  business organization.

Preferred Qualifications (In Order of Significance)

• Prefers at least (3) three years of experience performing duties involving records management or records administration
  that required ensuring compliance with the State Records Act or Local Records Act.
• Prefers at least (3) three years of experience interpreting, implementing, or applying State laws, rules, or regulations.
• Prefers at least (3) three years of experience with formulating, interpreting, and communicating regarding policy
  development and records retention and disposal requirements with the Illinois Secretary of State, Illinois State Records
  Commission, or other similar public records oversight entity.
• Prefers at least (3) three years of experience utilizing a personal computer with proficient knowledge of Microsoft Word,
  Access, and Excel software.
• Prefers the ability to develop and manage a major agency program.
• Prefers the ability to analyze administrative programs and adopt a practical course of action.
• Prefers the ability to develop, install, and evaluate new and revised methods, procedures, and performance standards.
• Prefers the ability to exercise judgment and discretion in developing, implementing, and interpreting departmental policies,
  and procedures.
• Prefers the ability to estimate and budget for future needs and cost of personnel, space, equipment, supplies, and services.

Conditions of Employment

• Requires the ability to pass a name-based background check.   
•  Requires the ability to travel.   
•  Requires a valid driver’s license.   
•  Requires ability to work overtime.       
•  Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the
  employee should be aware that if offered non-State employment during state employment or within one year immediately
  after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office
  of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
  *All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.