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To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at or call (217) 524-7514 for further information and to request or discuss an accommodation.

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Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Nov 17, 2023

Springfield, IL, US, 62701

Job Requisition ID:  32717

Agency :  Department of Commerce and Economic Opportunity 
Closing Date/Time: 12/05/2023
Salary:   $5,456.00 - $8,140.00 ANTICIPATED MONTHLY STARTING SALARY  
Job Type:   Salaried Full Time  
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU:   RC028  


This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.


All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.


Posting Identification Number #32717

About the Position

The Department of Commerce and Economic Opportunity (DCEO) is seeking to hire a purpose-driven, initiative - taking individual interested in developing and coordinating efficient procedures for administrative operations to serve as the Administrative Assistant for the Small Business Financial Assistance team within the Office of Entrepreneurship, Innovation & Technology (OEIT). The Small Business Financial Assistance team supports entrepreneurs through providing loan and equity programs to increase small businesses' access to capital. This position would be responsible for assisting with the formulation and implementation of the office's goals and objectives to ensure effective management. We invite qualified applicants to apply for the position of OEIT's Administrative Assistant and help DCEO to continue to provide top-notch customer service to Illinois' small businesses. 


Job Responsibilities

1. Assists the Small Business Financial Assistance Manager in the development of goals and objectives for Small Business Financial Assistance (SBFA) programs such as the State Small Business Credit Initiative (SSBCI) programs. 

2. Assists in the preparation of the budge, develops future FY funds in conjunction with manager and staff input, monitors al overage/underage of available funds and makes necessary adjustments to maintain fund balances. 

3. Assists in the effectuation and sound administrative operations of the Office, answers and addresses programmatic questions and issues as they arise. 

4. Serves as a representative of the manager on administrative issues for the manager with the general public, other state agencies and with other bureaus and staff in the department to secure a response to information inquiries of varying sensitivity and confidentiality regarding departmental policies and/or procedures. 

5. Performs audits for staff vouchers to assure that travel regulations are followed and adhered to. 

6. Performs other duties as required or assigned which are reasonably within a scope of duties enumerate above. 

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of four years of college preferably with courses in public or business administration.

2. Requires two years of professional experience in a public or private organization. 

Preferred Qualifications

1. Prefers two or more years' experience assisting with administrative, program, or management operations. 

2. Prefers four or more years' experience assisting with the development, management and implementation of budge procedures and strategies. 

3. Prefers intermediate level of experience utilizing Microsoft Office products (Outlook, Word, Excel and PowerPoint).

4. Prefers two or more years' experience working with Enterprise Resource Planning (ERP) systems.

5. Prefers one or more years' experience in a public sector organization. 

Conditions of Employment

1. Requires the ability to pass a background check. 

About the Agency

The mission of the Illinois Department of Commerce and Economic Opportunity is to support and maintain a climate that enables a strong economy for our customers - taxpayers, businesses, workers and communities - by keeping, attracting and growing businesses, maintaining a skilled workforce, and enhancing communities so that the climate here is one in which businesses, small and large, and workers, can succeed to the greatest extent possible. The Illinois Department of Commerce delivers impactful and efficient programs and services through focused on business, community and workforce development. 


Work Hours:  MONDAY - FRIDAY 8:30 AM - 5:00 PM  
Work Location: OFFICE OF ENTREPRENEURSHIP, INNOVATION & TECHNOLOGY, 607 E Adams St Springfield, IL 62701-1634  

Job Family:  Office & Administrative Support  


This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).



Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on – click “Application Procedures” in the footer of every page of the website.


The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:



Nearest Major Market: Springfield