SMALL BUSINESS FINANCIAL ASSISTANCE ADMINISTRATIVE ASSISTANT (ADMINISTRATIVE ASSISTANT II)

About the Position

The Department of Commerce and Economic Opportunity (DCEO) is seeking to hire a purpose-driven, initiative - taking individual interested in developing and coordinating efficient procedures for administrative operations to serve as the Administrative Assistant for the Small Business Financial Assistance team within the Office of Entrepreneurship, Innovation & Technology (OEIT). The Small Business Financial Assistance team supports entrepreneurs through providing loan and equity programs to increase small businesses' access to capital. This position would be responsible for assisting with the formulation and implementation of the office's goals and objectives to ensure effective management. We invite qualified applicants to apply for the position of OEIT's Administrative Assistant and help DCEO to continue to provide top-notch customer service to Illinois' small businesses. 

Job Responsibilities

1. Assists the Small Business Financial Assistance Manager in the development of goals and objectives for Small Business Financial Assistance (SBFA) programs such as the State Small Business Credit Initiative (SSBCI) programs. 

2. Assists in the preparation of the budge, develops future FY funds in conjunction with manager and staff input, monitors al overage/underage of available funds and makes necessary adjustments to maintain fund balances. 

3. Assists in the effectuation and sound administrative operations of the Office, answers and addresses programmatic questions and issues as they arise. 

4. Serves as a representative of the manager on administrative issues for the manager with the general public, other state agencies and with other bureaus and staff in the department to secure a response to information inquiries of varying sensitivity and confidentiality regarding departmental policies and/or procedures. 

5. Performs audits for staff vouchers to assure that travel regulations are followed and adhered to. 

6. Performs other duties as required or assigned which are reasonably within a scope of duties enumerate above. 

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of four years of college preferably with courses in public or business administration.

2. Requires two years of professional experience in a public or private organization. 

Preferred Qualifications

1. Prefers two or more years' experience assisting with administrative, program, or management operations. 

2. Prefers four or more years' experience assisting with the development, management and implementation of budge procedures and strategies. 

3. Prefers intermediate level of experience utilizing Microsoft Office products (Outlook, Word, Excel and PowerPoint).

4. Prefers two or more years' experience working with Enterprise Resource Planning (ERP) systems.

5. Prefers one or more years' experience in a public sector organization. 

Conditions of Employment

1. Requires the ability to pass a background check. 

About the Agency

The mission of the Illinois Department of Commerce and Economic Opportunity is to support and maintain a climate that enables a strong economy for our customers - taxpayers, businesses, workers and communities - by keeping, attracting and growing businesses, maintaining a skilled workforce, and enhancing communities so that the climate here is one in which businesses, small and large, and workers, can succeed to the greatest extent possible. The Illinois Department of Commerce delivers impactful and efficient programs and services through focused on business, community and workforce development.