SOCIAL SERVICE PROGRAM PLANNER III
Springfield, IL, US, 62703
Agency : Department of Human Services
Class Title: SOCIAL SERV PROGRAM PLANNER III - 41313
Skill Option: None
Bilingual Option: None
Opening Date/Time:10/04/2024
Closing Date/Time: 10/18/2024
Salary: Anticipated Salary: $6,339 - $9,178 per month ($76,068 - $110,136 per year)
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 2
Plan/BU: RC062
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 41307
Position Overview
The Division of Substance Use Prevention and Recovery (SUPR) is seeking to hire a Social Services Program Planner III to conduct grant/contract management for Substance Use Prevention & Recovery Programs. As the primary point of contact for provider organizations in receipt of funding from Department of Human Services (DHS) SUPR, this position will perform complex technical tasks related to programmatic and budget management activities to ensure provider compliance with grant/contract requirements. These responsibilities include elements from all of the following phases of the grant/contract management process, Pre-award, Award, Post Award, Monitoring, Audit, and Closeout. Many systems are utilized in the grant/contract management process. Examples of some of the systems are, Community Service Agreement (CSA) Tracking System, Illinois Accountability, Credibility, Transparency and Sustainability (ACTS), Enterprise Resource Program (ERP), and Systems, Applications, Products (SAP). It will be necessary to provide technical assistance on these systems and others to Department funded entities, service facilitators, other community service agencies and Division staff. Other responsibilities include educating the Provider’s regarding their contract/grant agreement and its content; initiating adjustment decision memorandums for assigned contracts/grant agreements; providing critical information about provider’s additional funding needs with adequate justification; analyzing and making assessments about how provider’s respond to various funding and managerial methodologies as well as how efficiently they manage such functions within their own organizations; managing the provider contracts/grant agreements (maintain accuracy, observe fiscal compliance, utilization, DARTS reporting, and other areas); tracking required submission of the quarterly Periodic Performance Reports and Periodic Financial Reports; and reviewing and advising on each grantee/providers funding utilization and contract/grant agreement closeout.
Essential Functions
- Performs the more complex technical tasks related to programmatic contract and budget management and compliance activities related to substance use disorder treatment programs.
- Implements on-site monitoring process for review of licensure and certification of IDHS/SUPR licensed and funded providers.
- For assigned providers, conducts studies, trend analyses, statistical reviews, reviews of financial issues and tracking procedures, contract deliverables, including the delivery of intervention and treatment services funded by SUPR.
- Recommends earning allocation, utilizing a UGA budget for provider contracts.
- In collaboration with SME, conducts annual and ongoing programmatic and fiscal contract condition reviews and develops a checklist for annual programmatic and fiscal requirements.
- Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of a master's degree.
- Requires one (1) year of progressively responsible professional experience in community organization, social service work, or in program planning and development.
Specialized Skills
- Of the one (1) year of progressively responsible professional experience, requires one (1) year of experience in contract compliance activities.
Preferred Qualifications
- One (1) year of professional experience in contract compliance activities.
- One (1) year of professional experience working with substance use contract and budget requirements.
- Three (3) years of professional experience utilizing a personal computer, and working with Microsoft Word, Excel, and Outlook.
- Three (3) years of professional experience utilizing proven, strong analytical, writing and communication skills.
- One (1) year of professional experience in grants management for a community-based social service organization or a state social service agency.
- Three (3) years of professional experience working with the structure, organization and methods of social welfare institutions.
Conditions of Employment
- Requires ability to travel.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8:30am - 5:00pm Monday-Friday
Work Location: 600 E Ash St, Springfield, Illinois, 62703
Division of Substancew Use Prevention and Recovery
Business and Fiscal Operations
Contract Management - Downstate
Agency Contact:
Posting Group: Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
This position DOES contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield