STATEWIDE VEHICLE AQUISITION EXECUTIVE

POSITION SUMMARY

The Department of Central Management Services, Division of Vehicles is accepting applications to fill an Executive II position serving as a State-Wide Vehicle Acquisition Executive. The ideal candidate will be highly motivated with the ability to resolve complex issues independently. This position functions within a team of administrators on the usage and non-usage fleet acquisitioning programs, coordinating, and executing the procurement of vehicles. The State of Illinois offers an excellent benefits package that includes a defined pension plan, Health Insurance (medical, dental, and vision for both the employee and family), a Deferred Compensation Plan, 13 paid holidays, a monthly vacation earning schedule, 12 paid sick days accrued annually, 3 paid personal days, and Direct Deposit. We invite all qualified applicants interested in assisting the Division of Vehicles as we serve the State of Illinois to apply for the position of Vehicle Acquisition Executive.

POSITION ESSENTIAL FUNCTIONS

• Under general direction of management, functions within a team of administrators for the organization, planning, and execution of the statewide Vehicle Acquisition Programs.

• Serves within a team of administrators for all state agency vehicle coordinators/vehicle buyers providing training on efficient fleet management principles, advising on policy and procedures, interpreting applicable state statutes and administrative rules to prepare their vehicle purchase requests.

• In consensus with other team members, plans and executes all DOV responsibilities relative to the CMS Surplus Property iBid program to dispose of vehicles. 

• In consensus with other team members, coordinates Auto Liability for drivers in the CMS fleet and Vehicle Acquisition Program as applicable involved in auto accidents. 

• Creates and interprets Excel, Access, PowerPoint, Visio, and Calendar work products used in daily division operations.

MINIMUM QUALIFICATIONS

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with coursework in business or public administration.
• Requires two years of responsible administrative experience in a public or business organization.

PREFERRD QUALIFCATIONS

• Prefers two (2) years of professional experience working with an Enterprise Asset Management (EAM) fleet system, BidBuy, Systems Application Products (SAP), or comparable fleet management and procurement systems.
• Prefers two (2) years of professional experience managing vehicle data and billing information.
• Prefers two (2) years of professional experience meeting deadlines with a strong attention to detail, utilizing critical thinking skills, while prioritizing assignments, and bouncing between multiple projects.
• Prefers working knowledge of Vehicles Services programs and the associated procurement standards and procedures.
• Prefers professional experience with the principles of accounting, budgeting, statistics, creating and interpreting spreadsheets, Word documents, Access tables, reports, and procurement.
• Prefers two (2) years of professional experience with exercising judgment and discretion in developing, implementing, and evaluating new and revised methods, procedures, performance standards, departmental policies and procedures.
• Prefers one (1) year of professional experience developing and managing a supportive public or private sector program.
• Prefers one (1) year of professional experience analyzing administrative problems and adopting an effective course of action.

SPECIALIZED SKILLS

Of the two years' experience listed above.....

• Requires two (2) years of professional experience working with an Enterprise Asset Management (EAM) fleet system, BidBuy, Systems Application Products (SAP), or comparable fleet management and procurement systems.
• Requires two (2) years of professional experience managing vehicle data and billing information.

CONDITIONS OF EMPLOYMENT

• Requires completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
• Requires the physical ability to bend, squat, and walk upstairs.
• Requires ability to attend seminars, conferences, and training to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
• Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

ABOUT THE AGENCY

Central Management Services (CMS) is the operational engine working behind the scenes to enable the State's more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable services to all Illinois citizens. The Agency's mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves. Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle fleet oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination.

CMS values employees with different backgrounds, life experiences, and talents. CMS offers a robust benefit package including:

• • Monday-Friday work schedule.
• • Flexible work schedules in several program areas (flexible time, hybrid scheduling).
• • Health, life, vision, and dental insurance.
• • 12 Weeks Paid maternity/paternity leave.
• • Pension Plan.
• • Deferred Compensation, and other pre-tax benefit programs
• • Employees earn (12) paid sick days annually; paid vacation days (10-25 days based on years of service annually; paid personal days (3 days annually).
• • Paid State holidays 13-14 days annually.

If this opportunity appeals to you, please apply today!