STOREKEEPER III - 4305300

About the Position

Under direction, performs highly responsible storekeeping duties involving the receipt, storage, maintenance, and distribution of police equipment, supplies, uniforms and uniform related items.  Maintains inventory, receives and checks supply requests, and store records in support of the operation of the Quartermaster Section.  Conducts transactions through the Uniform Inventory System (UIS) database used in support of Quartermaster Section operations.  Serves as a supervisor for all Quartermaster Section Storekeepers and Apparel/Dry Goods Specialists.

Job Responsibilities

Supervises and participates in large scale storekeeping and warehousing work, involving the receipt, storage, maintenance, and distribution of large, varied stock of police uniforms, equipment, forms, and supplies.

• Makes special arrangements for proper storage and rotation of valuable stocks. Supervises the keeping of important inventory through the Uniform Inventory System and internal databases used as a control for purchasing, tracking and inventory purposes.
• Serves as direct supervisor for all Quartermaster Storekeeper(s) and Apparel/Dry Goods Specialist(s).
• Assigns, reviews, and controls work of subordinate staff, provides training, guidance and direction to staff; provides input into performance evaluations and grievance resolutions.
• Provides direction regarding daily responsibilities and determines scheduling, assigns work, and ensures duties and responsibilities are completed thoroughly and in a timely manner.
• Supervises training of new Storekeepers and Apparel/Dry Goods Specialists employees.
• Assists with the distribution of all incoming U.S. mail, interdepartmental mail, and packages delivered to the Quartermaster. Assists with answering incoming calls and directs those calls to the appropriate personnel; takes messages when personnel are unavailable; assists with incoming visitors and directs them to appropriate personnel.
• Coordinates the Quartermaster function to every Illinois State Police District and work unit throughout the state.

Serves as working supervisor

• Assigns and reviews work.
• Provides guidance and training to assigned staff.
• Counsels staff regarding work performance.
• Reassigns staff to meet day-to-day operating needs.
• Establishes annual goals and objectives.
• Approves time off.
• Prepares and assigns performance evaluations .

Job Responsibilities (cont.)

Supervises and participates in the receipt, storage, issuance and delivery of police uniforms, equipment and forms ensuring proper care and maintenance of sensitive and perishable goods.

• Supervises and participates in proper maintenance, distribution and inventory of uniforms, equipment, and forms for Sworn officers, Code employees and Cadets; Travels as necessary to perform these duties.
• Supervises the Uniform Inventory System entries of the Storekeeper(s) and Apparel/Dry Goods Specialist employees to ensure accuracy of inventory transactions and brings discrepancies to the supervisor's attention.
• Serves as the liaison to DoIT regarding the maintenance of the Uniform Inventory System.

Supervises and coordinates the staff to take periodic physical inventories including annual inventory.

• Takes physical counts and reconciles the results against the Uniform Inventory System inventory balances.
• Prepares justification and documentation to supervisor on any discovered inventory discrepancies and recommends improvements or changes needed in the inventory process.
• Supervises the maintenance of a variety of clerical and accounting records necessary to inventory control, purchasing, cost systems and budgetary.

Makes estimates of stock needs and makes purchasing recommendations to supervisor.

• Supervises and participates in the receiving of goods from vendors against purchase orders, shipping records and ensures accurate entry of goods into the Uniform Inventory System.
• Approves invoices as ready for payment when orders are received complete.
• Responsible for checking new inventory with specifications to make sure they are correct and contacts vendors on purchases or complaints.

Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

Requires knowledge, skill, and mental development equivalent to the completion of four years of high school.

Requires two (2) years of supervisory experience in the keeping of stores and stores records.

Preferred Qualifications

Prefers extensive knowledge of storekeeping and warehousing methods and procedures in the receipt, storage, and shipment of a variety of goods.

Prefers extensive knowledge of purchasing and requisitioning procedures and uses of grading for different types of merchandise. 

Prefers two (2) years' ability to supervise the keeping of inventory records.

Prefers two (2) years' ability to supervise and instruct other workers.

Prefers the ability to make inspections for quality of goods against purchase orders and specifications.

Employment Conditions

Pass the Illinois State Police Background Investigation.

Pass the Illinois State Police Drug Screen.

Require a valid driver's license.