STORES CLERK
Springfield, IL, US, 62703
Job Requisition ID: 50635 IPR#25-00467
Closing Date: 10/21/2025
Agency: Department of Transportation
Class Title: STORES CLERK - 43060
Salary: Anticipated Starting Salary: $3,693 Monthly; Full Range: $3,693 - $4,700 Monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Department of Transportation is seeking to hire a Stores Clerk. The successful candidate will perform manual labor and routine clerical record keeping tasks in receiving, storing, shipping and care of documents in the warehouse of the Illinois Department of Transportation’s Record Center.
Essential Functions
- Performs manual labor and routine clerical record keeping tasks.
- Retrieves and transports documents to and from the state archives, state records center or to disposal location.
- Operates ladders with lifts, pallet jacks and electric loading dock for records management and transportation.
- Locates proper boxes when records are requested to be returned to client. Retrieves files and re-files in proper location when returned to the Records Center.
- Transports records to and from the Hanley Building, other department and state facilities, the State Records Center, and the State Archives. Unloads boxes weighing up to 50 pounds from pallets when requested for scanning.
- Updates inventory systems in SharePoint. Retrieves records on microfilm and prints or converts to digital images.
- Performs other duties as required or assigned which are reasonably within the scope of those enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of four years of high school.
Preferred Qualifications
- Experience working in a records center, archives, mailroom, or similar environment handling physical records and maintaining storage organization.
- Familiarity with basic records management principles, such as retention schedules, indexing, and chain of custody for stored materials.
- Demonstrated ability to accurately update and maintain electronic inventory tracking systems (e.g., SharePoint or other content management platforms).
- Experience supporting digital imaging or microfilm retrieval activities, including preparation and organization of records for scanning or digitization.
- Ability to work independently and as part of a team in a fast-paced, detail-oriented environment.
- Strong time management and organizational skills with the ability to follow established procedures with consistency.
- Awareness of confidentiality and security practices related to handling sensitive or classified records.
Conditions of Employment
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
- Successful completion of a pre-employment physical and pre-employment drug and alcohol screening.
- Requires successful completion of a background investigation.
- Requires ability to lift, carry and transport 35-50 pound boxes.
- Requires ability to bend and stoop.
- Requires the ability to operate and obtain certification for warehouse machinery, such as a motorized pallet jack.
- Requires the ability to detect hazards while operating machinery both visually and auditorily (use of medical aid acceptable).
- Requires elementary knowledge of storeroom methods and procedures as well as shipment methods.
- Requires a valid driver’s license.
About the Agency:
The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.
The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:
- Monday-Friday work schedule
- Flexible work schedules in several program areas (flexible time, hybrid scheduling)
- Health, Life, Vision, and Dental Insurance
- Pension Plan
- (12) Weeks paid Maternity/Paternity Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
- Employees earn (3) paid Personal Days annually
- (13-14) paid holidays annually (based on start date)
- Tuition Reimbursement
- Employee Assistance Program and/or mental health resources
We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.
Work Hours: 8:00 AM - 4:30 PM Monday - Friday
Work Location: 2100 Eastdale Ave, Springfield, Illinois, 62703
Work Office: Office of Finance & Administration, Bureau of Business Services
Agency Contact: DOT.CONTACTHR@ILLINOIS.GOV
Posting Group: Transportation; Office & Administrative Support
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
Seasonal and temporary workers should use a personal e-mail address when applying for jobs.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield