Secretary (Office Coordinator Opt. 2)

Position Summary

The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Secretary to the Executive Administrator for B.H. Consent Decree Management.  Under direction, this position will perform technical, administrative secretarial, and office support functions for the Administrator.  The position will conduct special projects and studies and provide general office support for staff.  This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department’s operations.  DCFS offers a competitive compensation plan, excellent benefits, and a pension program.  The ideal candidate for this position will have excellent organizational skills and strong communication skills.  We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Job Responsibilities

1. Serves as Secretary to the Executive Administrator for B.H. Consent Decree Management

2. Prepares and keyboards a variety of confidential correspondence to agency staff, clients, professionals, and community agencies outside the Department for purposes of information and clarification of DCFS rules and procedures

3. Schedules appointments for the Administrator

4. Arranges and submits business itineraries

5. Receives, sorts, and reads incoming mail for the Administrator, making notations if needed

6. Functions in the absence of other administrator’s assistance

7. Prepares personnel transaction forms for all staff

8. Serves as timekeeper

9. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college OR  completion of high school and two years of related office experience OR two years of independent business experience

2. Requires the ability to keyboard accurately at 30 wpm

Conditions of Employment

1. Requires ability to pass a background check

About the Agency

DCFS is deeply committed to the welfare and protection of children.  Our goal is to protect children by strengthening and supporting families.  In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.