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SharePoint Technical Expert

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Jan 8, 2025
Location: 

Springfield, IL, US, 62701

Job Requisition ID:  43567

​Agency: Department of Human Services
Class Title: EXECUTIVE II - 13852 
Skill Option: None 
Bilingual Option: None 

Opening Date: January 9, 2025
Closing Date/Time: 01/23/2025
Salary: Anticipated Salary $6,339-$9,178/month ($76,068-$110,136/year)
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062

 

 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number 43567

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 

Position Overview

Serves as the SharePoint Technical Expert. Under general direction of the Unit manager, develops, organizes, modifies, maintains, and administers the Illinois Department of Human Services (IDHS) Division of Family and Community Services (DFCS) SharePoint site(s) (i.e., home and child sites/hubs).  Plans, develops, schedules, and provides routine and ad-hoc training sessions regarding SharePoint for the Division statewide.  Serves as the SharePoint technical expert in IDHS executive management and DFCS Offices to create, implement, and monitor division wide written guidelines, policies, and procedures regarding the development, modification, maintenance, and use of the DFCS SharePoint sites.  Serves as the DFCS’ statewide SharePoint Liaison to internal and external entities.  Serves as a working supervisor.  Travels in the performance of duties, which includes overnight stays.

Essential Functions

  • Serves as the SharePoint Technical Expert.

  • Plans, develops, schedules, and travels to provide routine and ad-hoc training sessions (e.g., basic, intermediate, and advanced) regarding, but not limited to, existing SharePoint 2013, Teams, and/or SharePoint Online for DFCS Offices.

  • Serves as the SharePoint technical expert to DFCS Offices; creates, updates, implements, and monitors division-wide written guidelines, policies, statistical reports, and procedures regarding the development, modification, maintenance, and use of the DFCS SharePoint sites (i.e., home and child sites/hubs) using but not limited to, Business Objects/Intelligence, Microsoft Office Suite, graphs, charts, and/or maps [e.g., two-dimensional or Aeronautical Reconnaissance Coverage Geographic System Information (ArcGIS)].

  • Serves as a working supervisor; assigning and reviewing work; providing guidance and training to assigned staff; counsels staff regarding work performance; reassigns staff to meet day-to-day operating needs; establishes annual goals and objectives.

  • Serves as DFCS’ SharePoint Liaison to Illinois Department of Innovation & Technology (DoIT), other IDHS’ offices and divisions. 

  • Attends SharePoint training sessions provided by DoIT, other state of Illinois departments and/or outside entities to expand skills and knowledge of SharePoint Online, Teams, Nintex, and Power Apps/Automate or other product deemed necessary by Unit Supervisor for performance of duties.

  • Performs other duties as assigned or required that are reasonable within the scope of the duties enumerated above.

 

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.

  • Requires two (2) years of responsible administrative experience in a public or business organization.

Specialized Skills

  • Of the two (2) years of responsible administrative experience, requires two (2) years of experience in design manager, development, installment, implementation, and maintenance of SharePoint 2013/Online sites (i.e., home, hub, and child sites) and Nintex Forms/Power Apps/Automate, including graphics, strategies, methods, and procedures for access and use. 

Preferred Qualifications

  • Two (2) years of experience in design manager, development, installment, implementation, and maintenance of SharePoint 2013/Online sites (i.e., home, hub, and child sites) and Nintex Forms/Power Apps/Automate, including graphics, strategies, methods, and procedures for access and use.

  • Two (2) years of professional experience analyzing administrative problems and adopting an effective course of action for a public or private organization.

  • Two (2) years of professional experience developing and providing training to large and small audiences.

  • Three (3) years of professional experience utilizing the principles and practices of public and business administration.

  • Three (3) years of professional experience thinking independently with strong organizational, interpersonal, problem solving, leadership, and attention to detail skills.

  • One (1) year of professional supervisory experience assigning work, providing guidance to subordinates, recommending counseling and/or discipline following collective bargaining agreements, training staff, approving time off, and preparing and signing performance evaluations.

Conditions of Employment

  • Requires ability to travel in the performance of duties, with overnight stays as appropriate.
  • Requires extensive knowledge of Microsoft Office Suite (i.e., Word, Excel, Access, and PowerPoint).

*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description

Work Hours: Monday-Friday, 8:30am-5pm; 1-hour unpaid lunch.
Work Location: 815 E Monroe St, Springfield, Illinois, 62701  

Division of Family and Community Services

Office of Program Support & Program Evaluation

Bureau of Planning and Evaluation

Springfield
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Leadership & Management; Social Services

 

About the Agency: The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

 

This position DOES contain “Specialized Skills” (as that term is used in CBAs).

 

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

  • A Pension Program

  • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance

  • 3 Paid Personal Business Days annually

  • 12 Paid Sick Days annually (Sick days carry over from year to year)

  • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

    • Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)

  • 13 Paid Holidays annually, 14 on even numbered years

  • Flexible Work Schedules (when available dependent upon position)

  • 12 Weeks Paid Parental Leave

  • Deferred Compensation Program - A supplemental retirement plan

  • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

  • Federal Public Service Loan Forgiveness Program eligibility

  • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans

  • 5% Salary Differential for Bilingual Positions

  • Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com


Nearest Major Market: Springfield

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